I feel like in the past I was able to prevent a from from being available for downloading, while allowing those that have already download the form to continue to upload their data. I forget how I did this and was not able to find a solution. Was I just dreaming that I did this or is their a way to prevent new users from downloading a form, while keeping it open for uploads from existing users?
Hi Brent,
You were not dreaming, it is possible via ArcGIS Online sharing. However we recommend making all your sharing and permission changes via the Survey123 website (https://survey123.arcgis.com/) to avoid any unforeseen issues with using the Survey123 website, field app or connect.
That being said, if you change only the sharing permissions of the Form item in ArcGIS Online to be not shared, users will no longer be able to see the survey in the Download Surveys search. Only yourself and administrators of your org will be able to see the survey for download.
Once a survey is downloaded to the device, it only needs permissions to be able to submit data back to the feature service, so provided the sharing permissions are not changed on the feature service and the user still has permission, they will still be able to submit data to the feature service, even though they can not see the survey in Download Surveys.
Please keep in mind that your survey form item and feature service will then have different sharing permissions and you will need to manually manage these moving forward, it may create unforeseen issues using the Survey123 website when changing permissions and editing workflows in future.
Regards,
Phil.