Learning Plans 101

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07-11-2018 10:33 AM
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Suzanne-Boden
Esri Regular Contributor
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Updated January 11, 2021

Three years ago, a Training site release introduced a new look, some new pages, and a next step for lifelong learning here at Esri. One of the main highlights of that release had to do with learning plans. 

What's the big deal about learning plans? Well, they've evolved.

Originally, a learning plan was a set of learning resources on a focused topic, designed around defined learning goals. Those learning plans were (and still are) created by our team of curriculum specialists.

Today, learning plans are a much more robust tool. Even better, they're an open tool. Anyone can create a learning plan and easily share it with specific people or publicly with the community of learners on the Training site. And anyone can assign a learning plan, optionally add a due date for completion, and monitor learner progress through the plan.

These are useful capabilities that a lot of people have requested. So how do you put the capabilities into action? Let's dive in and go through the steps to create, edit, share, and assign a learning plan.

Step 1: Create a learning plan.

There are two ways to create your own learning plan.

  • Copy an existing plan and modify it.
  • Interactively add items from the catalog or your wish list to build a plan from scratch.

Suppose you're a GIS professional who wants to learn how to create Python scripts. You've been putting it off but projects have been coming fast and furious lately. You know scripts will save you time, but you have no idea how to go about learning Python code and syntax. A learning plan to the rescue!

It's always a good idea to start by exploring what's already available. Why reinvent the wheel?

 

Esri Training Catalog menu with Learning Plan callout

 

  • Search for "python."

There are learning plans on Python created by various users, but none of them meet your specific needs. The good news is you can create your own. It's super-simple.

 

Python resources available in the Training catalog..Python resources available in the Training catalog..

 

Now you see there are dozens of resources that can help you learn Python scripting. Since you're working with ArcGIS Pro, you can narrow the search results further.

  • In the Products drop-down list, click ArcGIS Pro.

The search results are reduced by half. After exploring the details of each resource, you decide that five resources will be most helpful. You want to add them to a learning plan. To do that:

  •  On the card for the first item, click the plus sign 
  • Click Add to Learning Plan.
  • Sign in with your ArcGIS account.
  • In the Add to Learning Plan dialog, click Select a Plan, then click "Add course to new plan."

Each learning plan on the Training site must have a title and, optionally, a description. If you plan to publicly share a learning plan, the title has to be unique and a description is a must. Like other forms of metadata, the description should provide enough information to help other users understand the plan's purpose and content and decide whether they want to enroll in it. 

 

Add to Learning Plan dialog with plan title and description

  • After adding a title and description, click Create New Plan, then close the dialog box. 
  • Repeat the process to add the other four resources to the new plan (click the plus sign on each card and click Add to Learning Plan).

Your new learning plan is accessible from your My Learning Plans page.

 

New learning plan on My Learning Plans page

 

At any time, you can click the View Courses tab to open a resource and start learning right away. As you work through the resources in the plan, your progress (percent completed) will update.

Notice that one of the resources in this plan has a dashed circle to the left of its title, while the others have a solid circle.

Courses list for a learning plan

 

The dashed circle indicates that you will need to self-report completion (just click inside the circle after completing the tutorial). The Training site tracks completion of instructor-led courses, web courses, training seminars, videos, and MOOCs. It currently cannot automatically track completions of tutorials, story maps, documents, and teacher resources.

Learning plans are dynamic. As the plan creator, you can add or remove items at any time.

Suppose you visit the Training catalog a week or so later and see a couple of new Python resources of interest (we add resources every week). You can easily add the new resources to your learning plan.

Step 2: Edit a learning plan.

  • In the catalog, click the resource card and choose Add to Learning Plan.
  • Choose your learning plan title in the dialog's drop-down list.
  • Click Add to Plan.
  • Repeat as needed.

Alternatively, if you know the title, you can add a catalog resource directly from your learning plan page. 

  • Find the learning plan on your My Learning Plans page.
  • Click the Edit Plan tab.
  • Start typing the title in the box under Add Courses.
  • In the list that displays, click the resource title, then click Add to Plan.
  • Click Save Plan.

Training page showing the Add item to learning plan feature

 

Step 3: Share a learning plan.

After talking with you, a coworker has expressed interest in learning Python too. To help him out, you'll share your learning plan. 

  • Find the learning plan on your My Learning Plans page.
  • Under the plan's title, click Share Plan.

You can choose to copy/paste the URL that displays or, directly from the Share dialog, you can send an email or share a link to Facebook or Twitter and @ mention the person. You'll share via email.

  • Click the email icon.

In the email message window, the Subject line and a short message that includes the link are prepopulated. 

  • You just need to add the person's email address in the To line, update the message content if desired, then click Send. 

Email message

Step 4: Assign a learning plan.

Six months have elapsed since you created your Python learning plan. Congrats! You've just been promoted to a supervisor position. You no longer have to perform data management tasks yourself. Because you completed your Python learning plan and were able to realize significant time savings by scripting those tasks, you want your direct reports to also learn Python. The scripts you created will probably need to be updated at some point, and new ones created. 

  • From your My Learning Plans page, find the plan and click Assign Plan under its title.
  • In the Assign Plan dialog box, type or copy/paste the email addresses of your direct reports separated by a space or comma.
    • Tip: There's no limit to the number of email addresses you can enter in the box. Copy/pasting from an Excel spreadsheet that stores emails in one column with no header row or from a CSV or text file is easy and fast.
  • Click Add Due Date to assign completion dates for one or more learners if desired.
    • Note: Assigners can modify due dates at any time.
  • Add a personal note to the boilerplate email text if desired.
  • Preview the email if desired, then click Send Invitation.

Custom learning plan invitation email

Your direct reports will receive an email from GIStraining@esri.com with a link to enroll in the plan. After clicking the link, they will need to login with their ArcGIS account and accept the terms (acknowledging that you will be able to see the name and email address associated with their account and their plan progress).

To monitor their progress:

The Status column shows whether a person has enrolled. "Not Accepted" means the person has not clicked the link in the invitation email. You can resend the email if needed. When enrollees start working through the learning plan, you will see their progress through each resource and the date each resource is completed.

 

Learning Plans page with View Assignments tab active

Now you know how easy it is to customize learning plans for your own unique needs, share them with others who may benefit, and assign them to grow geospatial skills and knowledge at your organization or school. We hope you take advantage of these capabilities to support professional development and generate more data-driven insights for your organization.

Related post:  Changes Coming to the Training Site

16 Comments
Angelica_CeciliaMolina
New Contributor III

Hi, I would like to know the meaning of the colors of the courses

Suzanne-Boden
Esri Regular Contributor

Hi Angelica, the colors on the catalog cards correspond to Topic categories (Getting Started, Mapping and Visualization, Analytics, etc.). We haven't fully implemented the colors on the category cards yet.

HollyBaun1
New Contributor II

Have these colors been fully implemented yet? I had to hunt around to find this question and response about the colors on the catalog cards. I assumed they indicated a topic, but I was hoping for a key that indicates what the topic is. Or better yet, have it match the color of a topic heading that is easily visible so that the color coding is intuitive. I like the flexibility of the Learning Plans, a great addition. 

Suzanne-Boden
Esri Regular Contributor

Hi Holly, the colors have not been fully implemented on our site yet. Below is a color key for you to use/copy/paste as desired. Keep in mind that colors can vary based on screen. Also, when you're filtering by Topic in the Training catalog, you may notice that a few listed training options have different colors than the Topic filtered on. This is because those options are primarily mapped to a different Topic, but there is some coverage of the Topic filtered on within the content. Hope that makes sense. 

  • Getting Started - dark green
  • Mapping & Visualization - reddish orange
  • Analytics - medium blue
  • Data Management - dark purple
  • Sharing & Collaboration - cyan
  • Scripting and Development - orange
  • Design & Planning - light green
  • Field Mobility - light purple
  • Monitoring - medium green
HollyBaun1
New Contributor II

Thank you! This is most helpful. I kind of assumed some of the groupings (green seemed intro/foundation-ish), but this is nice to see it in black and white (lol) to make a little more sense of the primary topic category for each card. 

IftachPearlman1
New Contributor

I have enrolled in a Learning Plan and have completed most of the contents.  However, I'm unsure how to complete the Tutorial components of the Plan.  Specifically, I have completed the tutorial course but I'm not sure what to do next to receive the green check mark.  Thoughts?

Suzanne-Boden
Esri Regular Contributor

Hi Iftach, good question. For a tutorial, you can self-check the dashed circle next to its title in your My Learning Plan page. Because tutorials aren't currently hosted on our site, we can't automate the completion tracking.

IftachPearlman1
New Contributor

Thank you for answering my question, Suzanne.  I didn't realize that it was that simple.  Now that I've completed the Learning Plan is there any other certifications in recognition besides the ones for the individual courses of the plan?

Suzanne-Boden
Esri Regular Contributor

Currently, you will see in your Learning Activity that you have completed the learning plan but there is no certificate of completion awarded. We are investigating options to recognize learning plan completions (and other types of training activity), as we definitely want to provide this capability in a future Training site release. I don't have a timeline for that yet, but we'll share information here on GeoNet as solid plans take shape.

EmelineRenz
New Contributor III

I would like to assign training plans to users in my organization (students). Is this functionality available? I would think that we would be able to do that pretty easily since I use the same login to access learning as I do to access the organization.  

Suzanne-Boden
Esri Regular Contributor

Hi Emeline, yes, you can assign learning plan to students as long as they are members of your ArcGIS Online organization. You can assign an existing learning plan from our catalog or create your own. If you assign an existing plan, just click the "people" icon (shown below) to invite students to enroll in the plan (enter their email addresses and add a note if desired). If you want to assign a custom learning plan, follow the instructions in step 4 above.

The GIS Fundamentals Esri learning plan page

EmelineRenz
New Contributor III

Unfortunately, these students are in a summer program and we aren't supposed to use their email addresses. It would be helpful if the learning plans could be assigned to actual Users in an Organization, in addition to sending an email. 

I have one other question: How can I embed a Learning Plan in a Story Map? I posted details here.

Suzanne-Boden
Esri Regular Contributor

Hi Emeline, when you assign a learning plan, the link in the invitation emails contains a unique token that will allow you to see individuals' progress in the plan. Another option is to share the learning plan (on the Training site, choose Share Plan instead of Assign Plan). You'll get a link that you can post in your ArcGIS Online organization, and you could just instruct students to enroll in the plan. You will not be able to see their progress, however.

We'll look into the story map issue. 

KonstantinLazutin
New Contributor

Hi Suzanne,

I have the same question regarding tutorials in a training plan. I am currently completing the Release Ready Specialty training plan (https://www.esri.com/training/catalog/5e0a8607e178870bcba5c6e3/release-ready-specialty/ ) and can't find a way to mark the tutorials complete as there seem to be no circles next to them. Thus, my completion now is at 70% and I cannot fully complete the plan. What should I do?

Thank you.

Suzanne-Boden
Esri Regular Contributor

Hi Konstantin, have you enrolled in the learning plan? To do so, click the Enroll button at the top of the page under the learning plan title. Once you're enrolled, you can mark items complete and track your progress on your My Learning Plans page.

KonstantinLazutin
New Contributor

Hi Suzanne,

Thank you for the prompt response. I finally found the dashed circles: I was looking at the course's page instead of My Learning Plans. All is good now, thanks!

About the Author
Suzanne is a Maryland native who enjoys writing about Esri technology and other topics. She is a Marketing Program Manager with Esri Training Services in Redlands, California.