I'm using my Survey123 account linked to Microsoft Power Automate (free GCC version) to send personalized automatic email replies to survey submitters. I have the webhook and flow working, and the emails are going out with specific info from the survey embedded in the body of the email. What I would like to do as I have seen Google Forms and other services offer, is give the submitter, via email, a copy of their submitted survey attached to the email. Ideally I'd like for this to be a PDF or other document they can easily open without needing an ArcGIS account. Any ideas how to do this?
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Hi What about sending users a link of their own survey?
What this takes is to build a link with some custom URL parameters. For an overview of URL parameters in the Survey123 web app, check this: https://community.esri.com/t5/arcgis-survey123-blog/survey123-tricks-of-the-trade-web-form-url-param...
Specifically, there is a section called Edit existing records and opening surveys in view-only mode (mode) that I think should help.
You can get the globalid of the submitted survey from the dynamic content in Power Automate to generate such a link.
I am in the final steps of my email flow via Power Automate. It was a long road because I had to learn a little about that capabilities of Power Automate. Apparently sending attachments are not straight forward in flow, but the good guys at ESRI have created a tutorial on how to send attachments. The good, this tutorial is straight forward. The bad, you would need Power Automate Premium to complete this task. I have researched work arounds for this, but at the end of the day, I submitted a request for Premium to be added to my account. Tutorial link is below.
Oh ok. I see. I would look into the convert HTML to pdf feature in power automate. I have not used it, but I know the option exists. Sorry I couldn't be of more assistance.
Hi What about sending users a link of their own survey?
What this takes is to build a link with some custom URL parameters. For an overview of URL parameters in the Survey123 web app, check this: https://community.esri.com/t5/arcgis-survey123-blog/survey123-tricks-of-the-trade-web-form-url-param...
Specifically, there is a section called Edit existing records and opening surveys in view-only mode (mode) that I think should help.
You can get the globalid of the submitted survey from the dynamic content in Power Automate to generate such a link.
Thanks Ismael! This is a good workaround. I just gave it a shot and it works. Submitters can then print the survey from their browser if they wish. I do wish there was a more automated way to include a PDF type copy of their survey to them, however.