nav[aria-label="Primary Navigation"] { padding: 0; & ul { list-style: none; width: 100%; display: flex; flex-direction: row; justify-content: start; align-items: start; gap: 30px; padding: 0; & li { margin: 0; } & ul li { list-style: none; } } }

Making public accessible surveys not searchable

MarcoPoetsch

It would be great if it's possible to share surveys to the 'public' without making the survey (or the survey results) searchable.

Something like in MS365 or GoogleDOCs, where only people with the link can access and view an item.

Regarding Survey123, only people with the link would be able to open the survey.

Find more posts tagged with

Needs Clarification

Status: Needs Clarification

Comments

SarahOstertag

@IsmaelChivite any updates on this? I have the same issue/question as the users above. With Microsoft Forms and Google Forms, even for surveys set to allow "Anyone can edit" i.e., submit responses, the only way to find and access such forms is with a direct link to the survey. So essentially, these public forms cannot be found through internet search engine results, thereby only individuals who have been provided the link can submit responses. I wish Survey123 had a check-box in the form settings Collaborate tab to allow a Creator to specify "Prevent Survey123 Form from being Web Searchable" or similar. My use case is similar to Brandon's; we have a client that needs ~500 of their employees (outside of my organization) to have access to 1 survey form, with no other GIS privileges. However, the only option currently is either to 1) host the survey publicly, which the client will not allow due to potential for bad actors to access the survey form and submit responses through search engines or 2) create an AEC site with fieldworker licenses for all 500 employees, which would cost ~$200K and is therefore not viable (and is also way more functionality for the users than they need). There is a difference in making the data collected from a public survey private and the ability to limit who can respond to a public survey (i.e., ideally by requiring a direct link to the survey form).

BrandonA_CDPH

I can see a valuable use case for this type of feature. We have a survey that I need to share outside my organization (to people without an ArcGIS Online login). I do not, however, want the survey nor its data being accessible through a "Google" search. This can be achieved by creating a group and adding individuals to it, but not all uses have an account through my organization. I would like anyone with the link to be able to fill in the survey, but I don't want it to be found through search engines. Even if it won't be found because of some behind the scenes internet settings, it makes my management nervous that the data might get out. An explicit setting would help put my (and more importantly my management's) mind at ease.

IsmaelChivite

Making public surveys not searchable: Go to the Settings tab in the item description of your survey layer and Form item and click Mark as Deprecated. This will make the items stop showing as a search result in ArcGIS.com. Note that the item will still be searchable through the ArcGIS REST API.

Hiding Public surveys from organization members: To share a survey publicly, it first must be shared with the organization. This is why it shows to every member of your org, cluttering the gallery. Something you may want to consider is disabling the Allow member to view content shared to the organization privilege.

RobertAnderson3

Or an option to hide them from users or groups or your organization, for example we have a few public facing surveys that will clutter up the list of surveys on our workers devices, they would never use them when signed into the Field App though.