Hello everyone -
I'm not sure of the best place to post this - if there is a better forum to post it on let me know and I can move it!
At the college I work at, IT and Library is almost completely merged into the same department. IT offices are also housed in the Library (so I also live in the library for the most part).
One thing we've been working on is to nail down a good process for the preservation of ArcGIS materials. This could be anything - print maps, digital maps, StoryMaps - physical print materials are not as big of a deal to plan for as digital maps and StoryMaps.
- Not just storing materials for long-term projects, but more from a library services perspective. We actually get quite a bit of traffic with virtual exhibits. St. Olaf Virtual Exhibits
I'm curious if there is anyone out there that also works with these types of projects! Do you have a process that you use to transfer ownership, store, or process digital materials produced by faculty, students, staff or other users for preservation?
For our current archival process - we transfer projects to a library collections ArcGIS Online group and make sure that the materials are transferred to an account that will be long term. We also have a form that individuals sign to ensure that we have rights to use the materials. So far it's worked okay, but I'm just curious if anyone else as their own process.
- Our data retention policy is 3 years - if someone graduates or leaves the college, we keep their data for 3 years and then everything is deleted. So we try to transferred ownership to someone in the library to make sure the content is not lost. We don't permit service accounts, so it has to be an actual person (in this case, the special collections librarian)
Thank you and I hope everyone is doing well!