How to Create, Review, and Post A Blog Article

09-23-2020 12:37 AM
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How to Create, Review, and Post A Blog Article

About Blogs

A blog post conveys information to the community in an article or story. It helps drive engagement through comments and allows readers to share their thoughts, opinions, or ask questions about the post. A good example of a blog post is to make an announcement, share an interesting story, provide thought leadership, or provide news.

Blogs are not used to only to share a single link or if you want to collaborate on a topic with other community members. Also, If you want to share updates on information that you will be regularly updating, a document might be a better content option.

If you are reposting information that is blogged elsewhere, (i.e. ArcGIS Blog), it is acceptable to post a link to the original blog (versus duplicating all the content), but add some context and a call to action if your goal is to generate discussion around the topic. 

Blog Article States

In the blog publishing workflow, blog articles can be in one of four states:

  • Draft: Article has been created or edited but isn't ready to be reviewed or published
  • Awaiting Review: Article draft is ready for review
  • Awaiting Publication: Article has been reviewed and is ready for approval and publication
  • Published: Article has been published. If this article was a revision for an already-published article, this new version replaces the previous version in the community


Who (roles) can do what with Blogs:

Esri, Esri Place Managers, Esri Ideas Managers, BlogPublisher and MVP roles

Have permissions to do the following:

  • Create blogs
  • Post without Review
  • Submit for review, this allows others to collaborate on the blog before posted
  • Access Blog Dashboard to review pending blogs and post or schedule them to publish at a later time
  • Edit Drafts
  • Publish Drafts and Awaiting Review
  • Place Managers should be reviewing the Blog Dashboard periodically to see if there are any drafts awaiting review

BlogAuthor roles (a select set of customer community members that have been granted the permission to create blogs or grandfathered in form our old community)

Have permissions to do the following:

  • Create blogs
  • Submit for review
  • An Esri Place Manager will need to review and post the blog (technically any one with the Esri role or MVP role can also review and post, but will generally fall to the Place Manager to review)


 All other Community members (any non-Esri/ non-MVP/Non-BlogAuthor member) this covers most of our community members

Have permissions to do the following:

  • Read blogs
  • Comment on blogs
  • If you fall into this category and would like to become a blogger, they can request to do so at


How to Create, Review and Post a Blog

To create a blog you first need the appropriate permissions (see above): 

  • In your place or group, go to your Blog board.
  • From your Blog board, select Create a post (or start a New Article).
  • Enter the title of the blog in the Article Subject Line.

Using an Article Teaser

  • If you would like to create an introduction to your blog to interest readers to read the blog from the brief text displayed in the board feed, enter a brief Article Teaser
  • Article Teaser text will not show up in the opening text of your blog once your blog is open.
  • Boards will display the opening lines of your blog content body if no Article Teaser text is provided.

Following the Article Teaser section, add your content in the Body of the post. When creating the body of the blog you can:

  • Hover over the editing tools to view all the options
  • Pull down the bottom right corner of the blog body to expand the text box
  • You can click the Preview option (top right of Body box) to see how your blog will look once published.



Additional Options

  • Choose your option for Email me when someone replies. This option is selected by default. Uncheck the box if you do not want to receive an email.
  • Choose your Labels and enter applicable Tags.


Blog Draft, Review and Post Workflow

If you are a BlogAuthor, you write the blog. Next either click Save Draft to update the article later or Submit for Review to send the article for review to the Place Manager. Assume that he clicks Save Draft.

The draft is saved. The version number of this draft is 0.1. The status appears on the top-right corner. In this example, the draft status is Draft. The View Draft History lists all the actions taken on this blog until it is published in the community blog.

The BlogAuthor can choose to click any one of the following buttons:
Edit - to update the article. 
Submit for Review  - to assign the article to the Place Manager for review.

The BlogAuthor views the status of the article in the Blog Dashboard

The article is now in the Awaiting Review state and waiting on the Place Manager or Blog Publisher to take action.




If you are Esri Staff (without Place Manager or Blog Publisher roles) or MVP you can:

Save Draft if you want to continue working on your blog post at a later time, or want to allow others to edit and contribute. 

Submit for Review: if you would like another member to review before publishing.

or you can bypass review and Post, it will immediately post in the Blog board




You have the additional option to schedule the publication of your blog. Enter the date and time you want the blog to publish.

From the published blog post, click the Options menu. In the Options menu, you can make additional choices.

Select Edit Article to edit your blog.

Select Delete Article to delete the blog.


Blog Dashboard Review

As a Place Manger you can access and take action on  the blogs in saved draft or Awaiting review in the Blog Dashboard



Accessing Your Draft Blog 

Return to the place's Blog board where you created your blog.

At the bottom of the right column in the Blog board, look for the Blog Dashboard:






Labels (1)

@Anonymous User I've saved a draft of my blog post? I can't find it anywhere! Where do I access the draft to continue writing? Thanks.

Anonymous User

Hi @LauraBowden, Return to the blog board (e.g. Training Blog) where you were creating the blog, and you will see a Blog Dashboard in the lower right column with a count next to View All Drafts. Click View All Drafts and you should see your draft post. 



@Anonymous User What are the Labels used for? 

Anonymous User

Hi @JenniferCadkin,

Labels are used within a community to help categorize questions, blogs, ideas, documents that you write based on the themes or content in your post. Labels are unique to the places where content is posted in. 

For example, in our Community Blog, you'll find labels for Community News, Community Updates, and Community Contest to narrow the subject matter.

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