Survey123 Create report missing token and managing connections in Power Automate

[erica_poisson]

Hi - 

I use Power Automate for a fair bit of automation with Survey123/ArcGIS Online and I am a bit frustrated with the "Create report" action. I've received a message that the flow failed and it seems the ultimate culprit is happening within the "Create report" step of my flow as I receive "Missing parameters required: \"token\"".

Under my Connections options in Power Automate, I can see my Survey123 Connection shows a status of Connected, however the "Create report" action is still failing on credentials. I know that if I edit the flow, I can go to the "Create report" step, click the ... option in the top corner and select +Add new connection, however I also know that will create a new/second Survey123 connection under my list of Connections ,which I really do not want as it becomes a total nightmare to manage connections when you have many of them for the same thing. 

Are there any viable workarounds or strategies for this issue? Are there plans to improve the "Create report" action so that it is actually a viable and reliable tool (which IMO it very much is currently not)? 

My organization uses ArcGIS Online, so increasing token life doesn't seem to be an option (I can't find it under Organizational settings).

Thank you,

[RobertAnderson3 · Accepted solution]

As of right now, the token for reports times out every 14 days much like the ArcGIS Online one did previously. We never noticed it before with the Survey123 one because the submission when triggering a flow contained the token.

The solution would be every 14 days to refresh the connection, which can be done by going to Connections, hitting the 3 dots next to the Survey123 connection, and hitting Switch account and then just signing back in with the same credentials. No need to create a new connection each time.

This is mentioned on the video from the live session found here:
https://community.esri.com/t5/arcgis-survey123-videos/survey123-tricks-of-the-trade-live-automate/m-...

I believe they are working on extending this, much like they had to for the ArcGIS Online one previously, though I haven't heard of any updates yet.

[erica_poisson]

@RobertAnderson3  -

Thank you! I'd noticed that Switch Account option, however I wasn't sure exactly what that did or how that would impact my flows. 

I just did this, re-ran the failed flow and it worked. Thank you so much! I saw that video, but never watched it and didn't come across this in any of the other posts I read. It sounds like as long as I do this every 14 days I will be OK. 

It would be so fantastic if the token life could be fixed. 

[RobertAnderson3]

No problem!

It's definitely something that I've felt needs to be more clearly documented as a limitation to this process. Yeah I have a reminder set for every 13 days to make sure I get it on time haha. I have some hope as we just saw them increase it with the ArcGIS connector a few months ago right? So here's hoping it's soon!

[RobertAnderson3]

I just came across this thread again so I wanted to post a little update.

There are now all of the Survey123 Connector triggers and actions in the ArcGIS Connector. This connector does not have the same time out that the Survey123 connector does from my understanding. It is important to note that the ArcGIS Connector is a Premium connector you will need a paid plan for though.

[Krocha]

Thank you for that information. I will be using the ArcGIS connectors since we have now bought the premium.