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What's the standard best practice for using a parcel fabric record when entering a record of survey?

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07-26-2023 10:25 AM
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AndrewWallick
Occasional Contributor II

What's the standard best practice for using a parcel fabric record when entering a record of survey?

Usually for new changes in the parcel fabric (split, merge, new subdivision, etc), I create a record. But when we enter a new Record of Survey, I'm not sure whether to use a new record or not. No new parcels are being created or retired, but line dimensions are updated.

Should I be creating a parcel fabric record to handle these situations? The lines' dimensions are new as of the new record of survey, but they were still created with the original work order when the parcels were created.

Would it cause problems to have parcels Created by Record in the original split/merge, and the lines Created by Record in the new record of survey?

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AmirBar-Maor
Esri Regular Contributor

I think that is your business decision to make.

If you want to keep the old lines because they are associated with their record - then Josh's recommendation works well.

Else you can also consider:

  1. Create a new record for the survey of record
  2. Select the parcels whose boundaries are being updated
  3. Shrink the parcels to seed
  4. Select the lines being updated and delete them
  5. Create the new boundary lines
  6. Reconstruct from Seeds

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5 Replies
jcarlson
MVP Esteemed Contributor

If it changes the legal record of a feature, I would create a record for it. You want to be able to show:

  1. What the legal boundary measurement was previously
  2. Which record updated it
  3. What it is now

On the ground, the number of boundaries and parcels hasn't changed. But if you update the dimensions outside of a record, those get tied into the original record that created them. The implication of the data is that "these values come out of this document", and you'd have a situation in which that was not actually the case.

I think it's absolutely appropriate to create a record for these cases. Just use the "copy lines to" tool to copy those lines to your record and retire the originals.

- Josh Carlson
Kendall County GIS
RachelBaca
New Contributor II
I do not know what part of the County you are in, but in my area, RS's do not have any impact on legal records such as deed descriptions or subdivision maps. I use those to tighten my spatial accuracy for areas that have low record data or known spatial problems. You might consider having a separate document type specifically for RS's.
AmirBar-Maor
Esri Regular Contributor

In a 'System of Record' (e.g. - Land Recods, Cadastral systems) the data has to be 'defendable'. We want to be able to understand what created each feature (point, line, polygon).

So in my opinion, even if there are no parcels being created/retired, you want to create a record for it.

AndrewWallick
Occasional Contributor II

Thanks for the reply Amir. So would you then recommend retiring the previous lines but not the parcels, like @jcarlson is suggesting?

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AmirBar-Maor
Esri Regular Contributor

I think that is your business decision to make.

If you want to keep the old lines because they are associated with their record - then Josh's recommendation works well.

Else you can also consider:

  1. Create a new record for the survey of record
  2. Select the parcels whose boundaries are being updated
  3. Shrink the parcels to seed
  4. Select the lines being updated and delete them
  5. Create the new boundary lines
  6. Reconstruct from Seeds
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