Overwrite an existing web layer owned by someone else in your organization from ArcGIS Pro

[Charles-AndreRoy]

Privileges in ArcGIS Online should give more possibilities for data/map management like a way to "centralize" things that multiple users can update/manage. ArcGIS Online is good to share contents with other within the organization (for mapping), but it's lacking of functionalities for data. For instance, it's currently possible to "overwrite an hosted feature layers" that was added using ArcGIS Online. That can be done for web layer that you own, but you can also overwrite an existing web layer owned by someone else (if role of the other user is set to Administrator).

Things that could be great:
- In addition to each user "My Content", should have a "My Organization Content" available to all (or through privileges/groups)
- Be able to overwrite content of another user from AGOL or ArcGIS Pro (through a My Organization Content or see other shared user folders/items)

[Eric_Andersen]

Absolutely needed.

I know there is a workaround with Admins being able to either update or change ownership, but that is not a workable solution for many layers that need updating.

My hope was that by sharing the layer with a group that has shared update privileges, that would suffice.  No luck.  I think all Esri would need to do is to allow for that functionality - if a user is part of the group, any data shared with the group would be updateable by that user.

[Anonymous User]

Hi @SusanTran ! So I tested out what you said. I am unable to find another member's web layer by name in either the Overwrite Web Layer browse dialog or the Catalog Pane if I search under My Groups and leave the search filter set to Content.

I am able to search for the Group name under My Groups and then find the item. 

So how do I get it to find the item under My Groups if the search filter is set to Content? My ArcGIS Pro 3.0.2 does not function anything like how this describes in the My Groups section. I see nothing if I leave it as Content under My Groups. https://pro.arcgis.com/en/pro-app/latest/help/projects/available-online-resources.htm

Thanks.

[AngelaSchirck]

I realize this is an old thread, but this is something that ESRI MUST address.  I have moved to a different position in my department and need my replacement to be able to overwrite hosted layers I published.  I can make him the new owner, but then I won't be able to make changes when needed.  I propose a "co-ownership" option, where an administrator can add multiple owners to a layer that he/she deems necessary.

[AndreaB_]

following this again

[AmaiaMartinez]

@Eric_Andersen , I totally agree... for us it is causing a lot of issues and very annoying requests ending on administrators court.

Implementing this feature at 'Shared update cababilities' group context would fix it as long as mantaining Esri's features (if they want to block that intentionally), but adding us a door to bypass it.

Hope they include it ASAP in the roadmap! 😞

[DeniseVachon]

This is a major issue for my organization. This effectively keeps GIS staff from collaborating, and makes it very difficult when someone goes on vacation or is out sick.

If I could choose one improvement for ArcGIS Online as a whole, this would be it.

[CrystallSalmon]

This concept should be applied to Portal as well. 

[MappyIan]

If I've understood this correctly, only the owners of hosted feature layers can overwrite the layer in ArcGIS Online from Pro if the item is shared with a 'Shared Update Group'.  If the item is not shared with a 'Shared Update Group' then any users who are Administrators can overwrite the hosted feature layer from Pro.

This seems counter intuitive and it feels like the solution should be that items that are in Shared Ownership Groups should be able to be overwritten by anyone else in the same group.  It seems odd that an item in a 'shared ownership group' can't be overwritten but can be edited by other members of the group.

[VolusiaGIS]

To add more context to this as a large Federated organization with GIS professionals that are NOT embedded in the IT-GIS department. This creates an issue with the ability to co-maintain core services for departments / businesses as people are out / redundancy, etc. 

There is only two solutions I know of at this time.
The first is that you give someone admin privileges within the federated portal. This upsets the very nature of security within the Federated portal. 

The second is that you change the ownership of the item / service itself. This can have significant downstream impacts within apps and maps sometimes. I guess you could run some sort of domain headless user or some token identity account, but again this undermines the security aspect. 

I'd highly support allowing the overwrite from a shared ownership perspective. 

[Sian_Doherty_GHD]

It's baffling to think that in this day & age, that this is not yet standard functionality. You have to be an administrator, in order to overwrite data. And the shared update group that should be the workaround for this, does not do what I thought it did. That is, if the content is in the shared update group, and even if you are an administrator, you still need to own the content in order to be able to overwrite it. That means everyone needs to be an administrator to allow for multiple redundancies in the event of extended absences e.g. holidays, parental leave etc). Seems archaic!!!!.