Select to view content in your preferred language

Display list of already selected users as you invite users to group one-by-one

320
3
07-18-2025 04:59 AM
Status: Open
PeterKnoop
MVP Regular Contributor

When you have a short list of users to invite to a group, and you decide to do it manually, one-by-one, it would be helpful to see a running list of the users you have already added as you go through the steps. This can you keep track of where you are in adding people from your list.

For example, if have a list of six people to add, and you would search for the first user, and check the box to add them, then search for the next user and check the box to add them, and so on. As I add each user, the Selected count shown at the top of the list does increment, so if I had a numbered list, I could use that value to keep track of where I am. If I don't have a numbered list -- and even if I did -- it would be helpful to see the users I have already added listed in some obvious, in an easy to see and track manner.

For instance, the users who have already been added are shown in the list with their checkboxes checked (when no search terms are active.) Once I start to search for the next user on my list, however, they are no longer displayed, if they don't match the current search. Instead, they could continue to be displayed at the bottom, but grayed out, with their checkboxes checked, when they don't match the current search terms, thereby providing a running of list of people already selected to be added to the group.

3 Comments
PatIampietro

Yet another way User & Group Management could be improved. Also related to Bulk Invite/add Users to group from list or file.

One workaround I use a lot is to use Boolean OR in the search box to string together an entire list of partial or full user names, so that all of those satisfying any of the terms in the search will be displayed in the results below. It may return false positives if you are only searching partial names, but you can at least pick and choose from those returned and see that all of the ones you do need are chosen at once.

But your Idea is better 🙂

PeterKnoop

@PatIampietro Excellent workaround using OR! My lists are often emails or usernames, so the matches would most likely be exact. I'm going to give that a try next time! Thanks.

PatIampietro

@PeterKnoop it is a very rare day when I find myself in this position, you're very welcome 🙂 The workaround was suggested by @CatP in the Bulk Add Idea thread. There are also some script & Notebook ways to deal with the issue you might find useful there.