The Problem: Currently, when I add an authoritative public item from ArcGIS Online (e.g., the "World Database on Protected Areas " from the Living Atlas) to my ArcGIS Enterprise Portal, the item details (Title, Description, Access Constraints, Credits) are effectively a static snapshot taken at the moment I added it.
If the data provider (e.g., UNEP-WCMC or Esri) updates the description with critical new disclaimers or changes the "Terms of Use," my Enterprise Portal users are left seeing outdated information. To fix this today, I have to manually delete and re-add the item or write a custom Python script to scrape the AGOL metadata and push it to my Portal item.
The Proposed Solution: Please add a "Synchronize with Source" button (or a scheduled toggle) on the Item Details page for any item that references an ArcGIS Online URL.
Functionality: When clicked, it should query the original ArcGIS Online Item ID and pull the latest Title, Snippet, Description, License Info, and Tags, updating the local Portal item to match.
Automation: Ideally, this could be set to "Auto-Sync Weekly" so that authoritative datasets used in Enterprise always reflect the current status of the source data.
Benefits:
Data Governance: Ensures users are always seeing the latest disclaimers and usage constraints for external data.
Reduced Admin Overhead: Eliminates the need for custom Python scripts or manual monitoring of external items.
Trust: Increases user confidence that the external data they are using in Portal is accurately described.
