This could be an incredibly situational/niche need, but it's something we've run into pretty frequently over the past several years, and perhaps there are other similar organizations that could benefit from a solution.
Our organization and staff are scattered across a large geographic area and grouped into several divisions/offices. Our GIS is somewhat decentralized, and so each of these divisions/offices has a 'GIS Coordinator' responsible for their program or division. These coordinators have been provided a custom user role in ArcGIS Online that falls somewhere between a default Publisher role and a default Admin role, giving them elevated privileges such as the ability to view all content, create groups with the 'Shared Update' capability, access advanced features like ArcGIS Notebooks, etc. Things needed to support their specific programs without having to constantly reach out to admins.
One capability that keeps coming up for discussion is the ability to reassign ownership of content. Staff leave, positions change, and we often need to redistribute a bunch of existing content to one or more new owners. This is a task best suited for the GIS Coordinator for the program area, since they know the staff, the work, and the content best. But as it is now, this capability in ArcGIS Online is all or nothing -- any user who has it is able to reassign the ownership of anything in the organization -- and so we have concerns enabling this permission for coordinators, as they could potentially reassign important content outside of their program area. The current process is for the GIS Coordinators to reach out to an admin and hash out what content needs to go where, which "works" but isn't very efficient or ideal.
We've thought about leveraging Administrative Groups for this, which seem to have been added for organizations like ours, however we don't see a way to limit the ability to reassign ownership based on these groups. I'm not sure if it is technically feasible to update the Administrative Groups to allow for this kind of functionality, since they seem mostly based on the regular Groups with the added ability to prevent people from leaving---but ideally, if possible, it would be nice to have an additional 'Reassign Ownership' privilege added to the custom role options that is limited by Administrative Groups. Or some other similar solution like sub-organizations for users, but that sounds like it would much more difficult to implement.
You must be a registered user to add a comment. If you've already registered, sign in. Otherwise, register and sign in.