When a Report is sent via Make.com a copy of the report is NOT saved in ArcGIS Online

Question

Hello!

A customer wants to have access to all the reports printed in a storage location.

In our case, the report creation is triggered by make.com and sent via email.

Unlike make.com, when I create a report in the Survey web page I get a copy of the report downloaded and one saved in AGOL.

Since the customer wants to store them in a folder and for some licensing issues seems to be difficult to access a OneDrive or other storage locations, I wanted to enable them to consult the report in ArcGIs Online.

Is there a way to have the Report saved in a Folder in AGOl at the time of creation?

It seems to be expensive to have to reprint from Survey123 web.

Thanks!

PanGIS · Answer

Fingers crossed, this weekend I will have time to test it.
Thanks as always Josh.

jcarlson · Answer

When you request the report from the S123 site, the following parameter is included.

"uploadInfo": '{"type":"arcgis","parameters":{"folderId":""},"conflictBehavior":"rename"}'

If you peek under the hood at your Make flow, you can see that that parameter is not included.

It's not even in the advanced settings, unfortunately. But you can still do it! Add an HTTP - make a request step to your flow, and send a POST to your portal using the addItem endpoint documented here: https://developers.arcgis.com/rest/users-groups-and-items/add-item.htm

Paired with Make's HTTP - get a file step, you can easily pull the report generated and pass it through to the portal, or even email a copy to yourself.

We often do this, but rather than upload the PDF to the portal, we attach the PDF to the feature that the report was generated from.