Allow the users to create sub-folders of more than just one level in "My Content"
Would Love some subfolders in ArcGIS Online for content management!
yes i posted this under my org acct and personal acct
this post has almost 400 kudos. Would love to have sub folders in AGOL!
Still hoping this will show up as an option in future releases
Users in my organization create groups but don't invite other users to the group, so that the group can function like a folder to keep their items organized. It would be great to have the option to have folders to keep items organized instead of creating groups to provide that basic necessity.
Yep. I knew it would. I would like that too. I've looked all over for a "model AGOL/portal" example and have yet to find anything useful.
Well, it got closed as "will not be addressed".
I would like to see what the average Esri employee's content page looks like and how they manage it.
@MDB_GIS idk. a search of the support website for enhancements containing the word "folder" doesn't show anything. Of course, it doesn't show my enhancement either since it was just submitted and hasn't been "published" yet. For such a popular request, I'd imagine they would make it pretty easy to find if an enhancement had already been filed. (Also generally support does a literature review prior to submitting the request, so they should have turned something up).
@MeganMerkley_IDFG Yeah, my guess, given that folders don't matter for like, addresses (you can move an item to a bunch of different folders and not break any links), is that the folders are a cosmetic thing. If I were designing it, I'd have everything in a table or list and then have a field/column with the folder name and generate the folders based on how many backslashes there are in the folder name. It would be nice if that were the case, but alas I do not know what's actually going on back there lol.
@AlfredBaldenweck - Perfect, I will inquire on our agencies behalf as well and maybe this will get more attention...finger's crossed! Hoping to go to the UC this upcoming year to ask.
@MDB_GIS - That seems strange that they wouldn't be able to do this since there are other cloud based software that has this ability already, and have map features. Laserfiche (records management software) comes to mind. Hoping to get to go to the UC this upcoming year so we can ask.
I almost guarantee that there has been an enhancement logged. They have just been closed with "Not in product plan", and this one probably will be as well. When I asked an ESRI software engineer about this at the ESRI UC a few years back, their response was that due to the way the back end of AGOL/Portal works, it isn't feasible for them to implement multiple folder levels. They have allegedly looked into it due to the popularity of the request, but do not believe it is technically feasible to implement.
No real update, but my organization asked about this and it turned out that there was never any formal enhancement request submitted for it, so we did one.
ENH-000181184- Provide the capability to allow folders to be placed within folders, like a desktop file structure, in ArcGIS Online.
What does the customer want?The customer wants the capability to allow folders to be placed within folders, like a desktop file structure in ArcGIS Online. Currently, there is not a capability that allows this.Why does the customer want this?When a customer manages content in the environment, it is cumbersome once you get numerous amount of items, which includes folders. Having the ability to have nested folders even a few levels deep would make navigating content user-friendly.The current workarounds of using the search function, categories, and various other filters are not as efficient nor user-friendly as navigating a folder structure such as a desktop file structure.Providing this capability would benefit the customer and other organizations that use folders within such as nesting folders on a day-to-day basis.
What does the customer want?
The customer wants the capability to allow folders to be placed within folders, like a desktop file structure in ArcGIS Online. Currently, there is not a capability that allows this.
Why does the customer want this?
When a customer manages content in the environment, it is cumbersome once you get numerous amount of items, which includes folders. Having the ability to have nested folders even a few levels deep would make navigating content user-friendly.
The current workarounds of using the search function, categories, and various other filters are not as efficient nor user-friendly as navigating a folder structure such as a desktop file structure.
Providing this capability would benefit the customer and other organizations that use folders within such as nesting folders on a day-to-day basis.
Is there an update on this? I have seen several other posts regarding subfolders but I think this is the original, or close to it. This one was submitted 12 years ago and would be extremely helpful in organizing content in both AGOL and Portal.
I did see a forum where too many folders bogs down the response time when loading content on these sites, but I would take slower load time for more organization capabilities!
Here are other relevant links to this request:Enable subfolders in ArcGIS Online How to create subfolders within groups Create subfolder and FileGeodatabase? Ability to add SubFolders? Nested content folders in ArcGIS Online?
A lot of the links provided in the comments of these items are no longer hosted by Esri or available to view.
I'm amazed this hasn't been implemented yet. This idea is now well over 10 years old. I've added my kudos but given the length of time I suspect it may never be coming.
This is so important to get into not only AGOL but of course also the Portal.. Additionaly it should be possible not only in your content but also in Groups.
It's especially confusing where you may have a test and production version of the same app, so you end up with folders called AppX - Test, AppX - Prod, AppY - Test, AppY - Prod, ect.
Please, please, please add this functionality. Flat folder file structure is simply untenable for an organization with many detailed projects in AGOL!!!
This would be a really useful feature to have
How this extremely basic quality of life feature has not been added yet is crazy. My organization doesn't even use AGOL much, but our directory is still cluttered because some dashboards and apps can contain 10-20 individual components. Having the ability to better sort that data is crucial.
Chiming in on wanting this functionality. Categories are nigh useless for organizing large amounts of data.
This idea is imperative for us.
When considering survey123 Connect. It is a dangerous idea for the "delete" survey button in survey123 Connect to delete the entire contents in the agol folder including all its items? For example, say I have 10 survey123 forms in a single folder names "project 1 surveys" and have the underlaying feature service in another folder names "project 1 data". If I pressed the "delete" button in survey123 it will wipe out the entire folder and contents in "project 1 surveys".
The purpose of putting all surveys into 1 folder is to try and tidy up the folders in AGOL. If I have a folder for each survey then I'd have 10 folders for every project. And there may be 15 projects at a time which equals 150 folders within AGOL.
Nested folders will solve this problem:
Please add this functionality. To me, it seems like the simplest idea in the book of file/content organization. It isn't tags or categories, just content that you need dropped into another folder, like an "archive" folder or "environmental applications", etc. Thanks!
This is still a very relevant idea that would be highly beneficial in keeping data organised (as far as that's possible!) on AGOL
As others have pointed out, the way esri has implemented Categories allows a lot of potential flexibility, but are essentially useless for the majority of people in an organization because they are not a per-user setting.
Tags, which are per-user are almost useless for organizing because there is no way to apply tags to multiple items at once.
Here is a use case: I have a folder named Campus Accessibility. Over the years we have done some testing, gathered data using different tools, had separate layers that are now combined, etc. etc. What do I do with all the layers that aren't part of the current map?
Categories are great in addition to subfolders. As @KateCarlson says, even if you could figure out categories for everyone in the organization, getting people to use them properly is another hurdle. Meanwhile (as @AlfredBaldenweck says) being able to just make a subfolder called "old" or "intermediate files" etc. is immediately understandable AND when I open my project folder I don't have to filter so I can even tell what's current or useful.
Looking at our organization, the reality is that people just keep making new Groups and/or Folders and move the current files to the new folder. So we have 6 folders for the same project, just with a year or month appended to the filename.
Why not ADD the the functionality of tags and categories (and I say tags first because most people understand them intuitively than they do categories) to the basic functionality of sub-folders than offer a "better way" without the time tested method? If the new method is so much better, wouldn't people adopt it on their own without having to be forced to adopt it by not offering a simpler way?
I understand the benefits of Group and Organization Categories. If Categories are the solution to sub-folders, I would like to see the use of Categories at the individual user level, add Categories to my personal Content space.
Organization Categories make a lot of sense to me, but we are a massive higher ed org, categorizing at that level does not make sense and would be a administrative nightmare. How do you train 100s, 1000s of people to organize their Content in this way? Everyone knows how to use sub-folders, that is more intuitive for our novice to expert users.
I agree. I know that this is something that's been requested in the past; it was brought up during the User Conference this year.
I know the intended use is to filter by category, tag, and item type, but it's the equivalent of having all your files taped to the wall with strings connecting them (like a detective in a movie) instead of organized in a cabinet. Sure, I can pull on one string and see what it brings me, but I'd really prefer to just open the drawer and pull out the right files.
I think the optimal maximum number of folders visible at any time is 5, and if you have more than that, subfolders are necessary. I hate having to scroll through my folders.
Considering that the URL doesn't change when you move items between folders, and therefore won't break any references you have to them, I'm not sure why subfolders haven't been implemented, at least to a total of three levels, e.g.:
To be clear, I do like how useful the tags/ category system is; I just think there's room for sub-folders for a more reader-friendly experience.
I would like the ability to add subfolders when managing content in ArcGIS Online. For our organization, we have to create seperate folders for each department and put all of the affiliated content in there (webmaps, layers, etc). I would like the ability to create subfolders within the main folder for better organization. It is too cumbersome and clumsy to put everything in one folder and then have to search within it.
I don't understand why ESRI added categories instead of just using subfolders like everyone seems to want. I will use them though and would like to have the ability to drag the Categories section above the Folders section as I expect they will be my primary navigation tool in AGOL.
Hello everyone! I'm one of the ArcGIS Online Product Managers, and a colleague recently drew my attention to this thread which I see is still active, but hasn't had recent input from the Product Management side.Nested folders make good sense to my mind; I organize everything in this manner. Even file cabinets have drawers >> dividers >> folders >> tabbed folders. It feels like the natural order of things. The good news is: Content Categories achieve the same organizational continuity offered by nested folders.
In the screenshot above, the Marianne DRP Work has two sub-categories, one of which has its own subcategories. This is analogous to a root folder and the subfolders within. You can make these as sophisticated or as simple as suits your requirements.I find Content Categories organizes my content as I am accustomed. And I gain flexibility unavailable with subfolders: a single map, app, or layer may be associated with multiple content categories.
Kelly Gerrow has also written a more in-depth analysis of Content Categories in this blog:https://www.esri.com/arcgis-blog/products/arcgis-online/administration/content-categories-four-ways-...Hope that's helpful, and happy categorizing!
And.. I just took a look and found that in regard to Joe Byant's post back in April 2019 about use of Categories in Pro
Yes, when searching in the Catalog view, you can filter by Categories and it presents a hierarchical view if this has been established in your AGOL / Portal Organisation
This is certainly a very frequently requested item and especially where new items are being created by repeated workflows - each for a specific Project.
The ability to nest new folders (using new names) repeatedly would be extremely valuable.
Categorisation is good and allows for useful search & filter (across folder structures)
but not what we need.
@KellyGerrow anything new to add from roadmap perspective?
Following on from from the UC2020 session 'ArcGIS Online: Q&A with the Product Team'. This idea has been 'Reviewed'. Is there a plan to enable this at some stage? Thanks. Kelly Gerrow Sentha Sivabalan
This is heavily needed at all user levels. The most basic example is an administrator who does work with multiple departments has to choose between having one content folder for each department's Items (Which results in (a) relying on Item names to organize everything [grrr... longer Item names to describe both the project and resource], (b) endless pages to thumb through to find anything) OR putting projects into lots and lots of folders with longer names to group folders into their respective departments.... grrr...
This is daily reality.
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