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Survey123 attachments, links, and reports

DavidAnderson9

I am having a challenging time trying to accomplish a simple task: use Power Automate to generate and send a Survey123 report via email. If the survey only involves images and text responses, no problem.

However, some responses contain pdfs or other file types. Right now, I can get uploaded file names and sizes with the correct syntax in the report template. However, it would be best if the report could include a url for any uploaded file as a hyperlink (implementing the solution in the Survey123 report would avoid having to use conditional coding in Power Automate).

I can get a file url with ${upload_construction_plans | getValue:”url”}, but it doesn't open the file and it says Token Required.

The survey form is published to the public, but the results are only needed internally. From what I've read, the token shouldn't be required.

The survey link is here: https://arcg.is/1TqynC0

As far as Power Automate, I don't have Premium access to use the Get Attachment from URL card. Also, I don't have access to Make. There's no way for me to change this.

Is it possible to embed a working url into a Survey123 report? Or is there a way to retrieve attachments without a premium ArcGIS subscription? Or is there a better way to accomplish this?

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Accepted answers

DavidAnderson9

I am adding to my own post because it keeps popping up in Google searches as an answer. No, it is not possible to embed a working URL into a Survey123 report as a way to link to an uploaded attachment.

All comments

TLongSUGF

Maybe a link to a dashboard what filters on the feature. I don't think you will get your attachment link to work without a token.

Neal_t_k

You mention the form open to the public, but are the results? Public wouldn't be able to use the url without access to the results. You could try making the results public and see if that changes the token request.

otherwise:

To work as you describe, a url to embed in a report without a token or login, I think you could use PowerAutomate to first upload the file to onedrive/sharepoint and then get that link to share. I think you would have to update the FS appending the share link so you could access it in the report. I haven't done this myself, but in theory it should be possible.

DavidAnderson9

Not sure if this is the solution, but I'm amazed--using a dashboard for reviews and approvals opens a whole suite of new options for me. Thank you for suggesting it.

DavidAnderson9

I appreciate the response. The link would only be used by colleagues, not the public. Also, when I place a link to an uploaded file in a Survey123 report, the link doesn't work for me--i.e., the creator of the survey, the entry, and the report. Maybe there is some additional coding that needs to be in the report template to enable a token to work?

Neal_t_k

Since tokens are dynamic, appending a token to a printed url (in a report) will only work a long as the token is vaild. Short of the power automate work flow I mentioned above. Maybe a hybrid using Dashboard/ExB, It sounds like you already have the url for the attachments that are accessible for the reports?

1. Create a dashboard/ExB to show the attachments.

Solved: Images in Dashboard List - Esri Community

Images in Dashboard - Esri Community

Image widget—ArcGIS Experience Builder | Documentation

2. in the report format an url to the dashboard/ExB with url parameters to show that attachment when opened.

Use URL parameters—ArcGIS Experience Builder | Documentation

Dashboards That Pop: URL Parameters - Esri Community

This would bypass the need for a token and could keep the data secure; the dashboard/ExB would require a login prior to viewing.

DavidAnderson9

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