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Send an SMS or Text Message "NEED INC NAME"

ScottJones1

My team will be collecting data on new and existing fire incidents. Currently there is a NEED INC NAME field, which when I find out about it, I go into Connect and add the NAMED INC to the list for future options.

Is it possible to get a TEXT message with the NOTES so I can update Connect? I realize this involves Publish and Update but not sure how else to keep the list current. So when the inputter selects NEED INC NAME and submits the survey I will receive a text message?

Unless someone has a better idea for this work flow..

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Accepted answers

Neal_t_k

@ScottJones1 Not the best at reports, but I'll take shot, Do you have multiple layers/tables in the feature service, If the field you are calling are not in the parsing scope you then you need to make sure you are calling from the appropriate source first.

$<$summary>

Ferm Engagement

${#<layer_name>}

${Weekly_Code}

${Notes | appearance:"multiline"}

${/}

$</>

Survey123 Tricks of the Trade: Summary sections in... - Esri Community

All comments

MobiusSnake

I think updating the survey's list from S123 Connect each time there's a new incident may not be the best approach - your users would need to update their surveys each time to refresh their lists. Instead, you could link your question to an external CSV - you could update the CSV and that would update the list without republishing. Here's a Tricks of the Trade blog post about setting up this link.

To get a notification your best bet is to look into webhooks. I haven't done this myself, but I believe both Make and Power Automate allow you to do this, provided you connect them to an SMS provider (not sure how much effort is involved in this). You could also set up an email notification using Gmail, Outlook, etc... sending an email this way is pretty straightforward.

Edit - A scheduled notebook in AGOL would also let you pick up new incidents and receive an email notification. Personally I think this is a bit more simple than setting up webhooks, however it requires writing code and could mean a delay of up to 15 minutes in receiving notifications, so may not meet the requirements for something like fire response.

Neal_t_k

Depending on the name requirement and online status, opening the list so users could add the name manually could potentially be an option, then there would be no need for notifications: Survey123 Tricks of the Trade: Open lists - Esri Community

Else like @MobiusSnake said, python and/or a webhook is you best bet for notifications. I will add that you can use the Rest API to query the layer as well which could be outside of AGOL notebooks.

ScottJones1

Neal,

On a related issue, well not related, I am getting the dreaded 'cannot parse' on a Survey123 Report,,, the ${Weekly_Code} works just fine when I run a single report, but when I try to run a summary it will not? there is a ${Notes} attached.

I tried to look at the sample but while the report shows the Weekly Code and Notes correctly, I cannot see how it was build in the DOCX

I saw in a previous post you had a complex solution, hoping I am just missing something?

The ${Weekly_Code} is generated from a drop menu in Survey123 Connect

Neal_t_k

@ScottJones1 not quite following, can you link the post you are referring to.

ScottJones1

@Neal_t_k Couldnt find the original, here is my issue, I have what I think is a very basic report that I am trying to generate. when I generate it as a single, it prints out all of the selected records on individual pages. see Template and Print page, very basic.

Screenshot 2026-04-23 121038.png Screenshot 2026-04-23 120851.png

But when I try to make this a summary using the following formula, I get the following Parse Error

Failed to parse Summary Summary

Any Ideas? I have tried to make a sample template but it does not include fields I am wanting to work with

Neal_t_k

$<$summary>

Ferm Engagement

${#<layer_name>}

${Weekly_Code}

${Notes | appearance:"multiline"}

${/}

$</>

Survey123 Tricks of the Trade: Summary sections in... - Esri Community

ScottJones1

yep, I did not know you had to reference the LAYER, I was confused because I didn't need that in the single report. And all the examples had the table involved... thanks for the reply

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