Editing Existing Surveys

Question

All,

I already have survey 123 published online (public facing). I require admin staff to review each survey response and update the status and notes for each question. What is the easiest way?

Can we add some invisible columns in survey 123 (like status drop-down and notes) for each question and publish; only admin staff can view those dropdowns and notes for their updates. will this be feasible?

Are there any other methods or best practices?

ZacharySutherby  @abureaux @DougBrowning

ryanuthoff · Answer

I think there are various ways you could do this, but here is how I would implement what you're wanting. You mentioned that admin staff are reviewing each survey response. I'm going to assume they are reviewing the survey responses in a web map.

As you mentioned, add some invisible columns to your survey that will not be visible in Survey123, but they will be visible in the feature service that will be used in the web map.

One thing to consider though are the permissions of the feature service of the S123 form and the accessibility of viewing it in a web map. If the feature service is also public facing, then you will need to consider if you are okay with those fields being visible to the public (and also potentially editable). If you are not okay with that, then you have a few options. You could unshare the feature service. Or, if the public needs access to that feature service (to be viewable in a web map), depending on your needs, you could change the settings to show only records that specific end user has created. Or, you could keep the feature service unshared, and then create a feature service view and just remove those hidden/admin fields from the view, so they are not viewable to the general public. And then only share the feature service with all of the fields to your admins.

It's hard to say what the best option is for you since I don't know what your requirements are, but those are some options to think about.

RickeyFight · Answer

@Geoesrispecialist 
Yes you can develop one that pulls in the data. As for not having a license that is up to you. If they dont have a license you can give them then you might have to make the data public and you might not want that. I recommend finding a license for them to use.

Geoesrispecialist · Answer

RickeyFight . Thank you. Probably one more question - I want to develop a custom web app for admin staff, which pulls each survey response with all fields so that admin staff can review each question and update the status & notes. Will this be feasible?.  Admin staff may not need to have an Esri license.