Multiple entries multiple users - Same Survey Form

Question

Good Morning.

I am working on improving certain workflows so I am not generating duplicate final reports each time.

Here is my question: Are we able to have different users add different entries to the same form/survey from different devices?

Example: Field foreman starts a survey for an inventory request thru their field android tablet. (Power Automate to send a notification that a new survey has been started, BUT not submitted). This notification would trigger an internal process for our warehouse to pull the items and prepare them to be received by our foreman/crew. Once that is done, the warehouse employee would use their tablet to open that same form/survey and input the number of items they pulled/prepared. By them hitting submit, it will NOW trigger Power Automate to run the report and e-mail the final PDF report.

In the future, there might be an added entry from a different person from a different department that would add to the form prior to completing the final PDF report.

From this example, is this possible?

Thank You

Neal_t_k · Answer

I think this will work for that.  Base it on a question that is populated in the second part.

https://doc.arcgis.com/en/survey123/desktop/create-surveys/prepareforediting.htm

ModernGIS · Answer

@Neal_t_k

Follow-up. I tested it with one of our warehouse guys on their tablet and worked perfectly. Only thing I am stuck on is once all users are complete with their entries, how is it removed from the Inbox? OR does it remain there?

I am working on a Power Automate Flow and want somehow to remove it from the inbox once completed so other users/supervisors don't think it's incomplete.

ModernGIS · Answer

@Neal_t_k

Thank you for the information. I was not aware of the inbox feature. This might open many new possibilities for us, IF I can get it to work the way I envision it to work.