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Survey 123 Webhook to Moderate Content?

CharlesBailey3

Is there any way to use MS Flow to start an approval process that pushes a public facing survey response to a private feature service until the content has been approved? Trying to figure out how to screen crowd source images and text before posting to the public facing service. Possible? Thanks, cob

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CharlesBailey3

No, we just had the recipient manually update the field. The http request is for the update service on the rest API for AGOL I think. I didn't know what James meant by the json and query parameters. Sorry couldn't be more help - cob

CharlesBailey3

Got the first part, apologies for my denseness. But you've intrigued me with the second webhook - would that be done in Flow as well? Can you give a brief example of how it would work? Thanks, cob

JamesTedrick

Hi Charles,

Flow doesn't hold the response in limbo - that was why I suggested adding a field to the feature class, to store the status of the feature in the feature's table - this makes it pretty easy to filter those records not approved for other maps and applications.

With regard to images, you are correct - it would probably be more appropriate for the reviewer to use another application to present the full submission if that is part of the review. In terms of deleting records if rejected, that can be done either in an application that is being used to review, or could be automated via geoprocessing script or webhook - the latter would need some familiarity of the ArcGIS REST API).

CharlesBailey3

Thanks James - I haven't used Flow much, just to send notification emails, but we are trying to use the Flow approval process when a new survey response is submitted. Will Flow hold the survey response in limbo until it is approved or will it be posted before the workflow is initiated? Why do I need to add fields to the feature class when using the Flow process? I am basically stuck at what to do if Response (for the approval in Flow) is 'Reject' where I would just want to delete the record from the survey without posting. The only option for the S123 connector at that point is 'Get Surveys' and I can't see a way to reference anything from the target survey I set initially. Also, my understanding is that the dynamic content links for the S123 webhook do not recognize image attachments which is obviously one of our main concerns in this situation. But really if Flow will just hold the response and notify the reviewer that would meet our needs well enough.

Can you elaborate a bit on how to set the second webhook using the survey content? Or is there a better way given the information above? Thanks, cob

JamesTedrick

Hi,

Yes, it is quite possible to set this up. The specifics would depend on the exact workflow you wish to implement, but here is a sample idea:

- The feature class includes a 'review_status' field, that is either null (blank), 'In review', 'Approved', 'Not Approved'

- The form does not include a review_status question, meaning it will be blank when submitted

- You could have a Webhook attached to the form that e-mails the designated reviewer, notifying them of the new submission. I would suggest either including the content to be reviewed in the e-mail or providing a link for the person to review

- If you can include the entire content, you could include a link that triggers a second webhook with the id and have it update the feature to approve.

- Otherwise, you would have an editing app available that could let the review approve or not approve the submission

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