**The Portal for ArcGIS extension software is included withArcGIS for Server Advanced (Enterprise or Workgroup) and is licensed and pricedbased on the number of named users.
Specifically with Portal for ArcGIS deployed locally, what does the statement, "is licensed and priced based on the number of named users" mean?
Portal for ArcGIS has a similar licensing model to ArcGIS Online, which is based on named users.Hope this helps,
Do we have to buy ArcGIS Online "named user" seats to begin to use Portal? Are the "named user" seats one in the same from Online to Portal?
ANY further information on this would be much appreciated. I can't find any solid documentation that says anything other than "Portal" uses "named users". Nothing about what named users are, where you get them - in relation to Portal....
Hi Derek, (good to see you on the forums)
We really need some clarity on this subject - we too are evaluating products like Collector and Sharepoint for ArcGIS - and the pathway of integrating with existing enterprise logins is something we want to consider.
This is our scenario:
- We are building an emergency management portal (using Sharepoint) where people are authenticated via their enterprise login details (across multiple agencies)
- The portal that is being replaced, has realtime maps embedded that are a custom app - and can't be migrated due to technical issues.
- We would like to use the esri sharepoint webpart and/or the JS based templates - however, it sounds like users need to be named users?
We could have up to 30,000 people using this portal during peak bushfires - hence you see our problem.
The current model of ArcGIS Server means to scale to capacity needed, whereas Portal and ArcGIS Online seem to be limited to a set of named users. These are very different models, and it will be a struggle to understand how you can get ArcGIS Server and ArcGIS Portal to work together with such different models. Maybe I have this perception wrong.
Our alternative is to build our own JS map webpart - which is not a preferred option (we like to configure apps rather than having to build them - I know, an anti coding model :-).
Cheers - Anthony
Hi Adam, Anthony,
This answer from Esri's Q&A might shed a bit of light on how the license model of Portal for ArcGIS will work with ArcGIS for Server at 10.3:
UC Q&A | 2014 Esri User Conference
While Portal for ArcGIS is licensed by and ArcGIS for Server is licensed by cores (as Derek mentioned), at 10.3 server licensees will receive a number of Portal named users as part of their ArcGIS for Server license.
With regards to serving 30,000 people, remember that not all of these users will need "named user" accounts. Named users will be given to those in your organization who you want to be able to create and share content (web maps, apps, etc.); however, authors can still publish applications via Portal that enable anonymous access.
Hope this helps.
--
Drew.
Hi Anthony,
Good to hear from you! I hope all is well on your end and it sounds like you're working on an exciting project.
As Drew indicated, at the Esri UC 2014, some key announcements were made regarding ArcGIS for Server licensing:
- At 10.3, ArcGIS for Server Standard will include Portal for ArcGIS;
- At 10.3, ArcGIS for Server users will get additional named users depending on their edition (Workgroup vs Enterprise) and level (Standard vs. Advanced). See the link in Drew's post for details.
These are extra named users in addition to the named users that you get with the ArcGIS for Desktop entitlement (e.g., you get a named user for every license of ArcGIS for Desktop).
As a general rule of thumb, Portal for ArcGIS items (e.g., web map, apps, web services, etc) that are shared with "everyone" can be accessed without a named user account. In your case, it sounds like you will be using enterprise logins for authentication, which means that any member of your Windows Active Directory or LDAP should be able to access and use these public Portal items.
In the case of using the JavaScript application templates and the forthcoming Web AppBuilder (in Portal for ArcGIS 10.3), as long as the finished web apps are shared with "everyone", your end users will not need a named user account to access and work with them.
With regards to Collector for ArcGIS, yes - a named user is required to login to work with Portal for ArcGIS. As for the Esri Maps for SharePoint web part: someone who is authoring the web part in SharePoint will need to be a named user, but a named user is not needed to access the finished SharePoint page (that the web part resides on).
If you have additional questions, please send me an email to discuss further.
Hope this helps,
Derek and Anthony,
Thank you for your time, and sticking with this discussion. The answers are clearer now.
--Adam
Thanks Derek. Any chance there could be a matrix that spells out what you can and can't (based on the type of user) with the apps (Sharepoint, Collector, Operations Dashboard, etc), and if needed, one for Portal and one for ArcGIS Online?
Derek,
It was said again and again at the UC but it isn't exactly true. If your organization has an ELA you get zero Name Users for your Desktop licenses. Zero. You only get the number of Named Users you negotiate for in the ELA which you also pay for in the ELA. Between concurrent licenses and standalones my agency has around 100 desktop licenses but we could only afford 50 named users in the ELA.
@Anthony:
We do have a matrix in the help doc that lists what you can and can't do based on your role type in Portal. It can be found here: Managing access to your portal . Please look under the subsection titled: Understanding access privileges. As for a matrix that lists all the different apps as well ... good idea, we'll have to work on that.
@Kreuzrsk:
If you read the Pre-UC Q&A question that was referenced in Drew's post above, there was a note at the bottom of the answer:
"NOTE: The License Entitlement description above is for non-ELA and non-Education program ArcGIS for Server Licenses. We are still working on the License Entitlement program for ELA and Education customers."
Please contact your account manager for specific questions about your ELA license.
Hope this helps,Derek
Questions regarding free named users with ArcGIS Server:
Are these per license?
Ex: If we have 2 Advanced Enterprise licenses, do we get 2 x 50 free named users?
How about staging licenses?
Hi Christine,
Questions regarding free named users with ArcGIS Server: Are these per license?
I believe so. (I am hoping to be corrected by an Esri employee if I am wrong!) Portal for ArcGIS?
Again, I believe so...
I would doubt it, but you would need at least 2 or 3 I would think.
Hoping that this will bump the thread again for you...
I'm trying to piece this together also.
I'm hoping that someone can clear up a point for me. One of the pros with Portal is that since it can sit behind the firewall, Portal is available for everyone in an organization to search and use public items (public in the sense that's it's public for everyone in the organization) without a license, but with ArcGIS Online that feature is not possible....is that correct?
Thanks!
Matthew,
I can't explain Portal for ArcGIS because I am not using it yet, but I would check before I made the assumption that it is able to be used by anyone without a login to search and use "public" items. Is "public a choice within Portal?
If I am reading your question right...
You cannot make ArcGIS Online "public" to only people within your organization. It would be public to the internet connected world. IF Esri allows it, Portal installed behind your firewall could hypothetically be available to users without a login for items made "public".
Hopefully, someone from Esri can clear this up for us. Sorry - more questions than answers.
I'm fairly certain that feature is part of the Portal since it can sit behind the firewall. I gleamed that info from this video Portal for ArcGIS: An Introduction | Esri Video (it even drew a smattering of applause). Here's a screenshot I grabbed:
What I'm trying to figure out is if there is some type of security that you can use with AGOL that would allow that same feature.
Apologies for the late reply, I somehow did not get notifications on updates to this thread until recently. Your questions:
Q1) ... regarding free named users with ArcGIS Server: Are these per license?
A1) Yes. In the case above, if you have 2 ArcGIS for Server Enterprise Advanced licenses, you will get 2 x 50 named users for use with Portal for ArcGIS.
Q2) How about staging licenses?
A2) FYI: ArcGIS for Server and Portal for ArcGIS are licensed differently. Server is licensed based on cores, while Portal is licensed based on # of named users. For Server, you would need to get a Server staging license. For Portal, it is permissible to duplicate the Named User set for the staging environment of the Portal. So you can set-up a "production" Portal and a separate "staging" Portal, as long as both Portals are using the same named users.
Hope this helps
@Matthew,
"I'm hoping that someone can clear up a point for me. One of the pros with Portal is that since it can sit behind the firewall, Portal is available for everyone in an organization to search and use public items (public in the sense that's it's public for everyone in the organization) without a license, but with ArcGIS Online that feature is not possible....is that correct?"
Your assertion is correct. If you use ArcGIS Online, your items will have to be either shared with "everyone" - it which can there is open access, or if you want to restrict access then an ArcGIS Online named user account is required.
@Adam,
"I can't explain Portal for ArcGIS because I am not using it yet, but I would check before I made the assumption that it is able to be used by anyone without a login to search and use "public" items. Is "public a choice within Portal? .. IF Esri allows it, Portal installed behind your firewall could hypothetically be available to users without a login for items made "public"."
Allow me to clarify. If you have Portal for ArcGIS configured in your organization, and you set a Portal item to be shared with "everyone", then yes - people within your organization (e.g., in your intranet network) should be able to access these items without requiring a named user login.
Sorry if this sounds like a repeat question but I just want to be completely clear about named user accounts in Portal. I understand that if I create a map using Portal, I can make that site available to anyone in my organization without additional named user accounts. However, if I only want certain people or groups in my organization to see the map, each person needs to be a named user. Is that right?
I work for a large organization with multiple Divisions. Each Division has their own confidential data that can't be shared across the Department (it's basically 7 siloes working under one umbrella that share IT resources). To keep the maps locked down so they're only accessible by the appropriate Division, I'd basically need everyone in the Department (>6,000 employees) to have their own name user accounts?
Hi Lucas,
"I understand that if I create a map using Portal, I can make that site available to anyone in my organization without additional named user accounts. However, if I only want certain people or groups in my organization to see the map, each person needs to be a named user. Is that right?"
Yes, that is correct.
"To keep the maps locked down so they're only accessible by the appropriate Division, I'd basically need everyone in the Department (>6,000 employees) to have their own name user accounts?"
I would suggest that you discuss your requirements with your local Esri account manager to assist in addressing this requirement. Another approach you may want to consider: instead of having your Portal end users go to the Portal website to find map information products, you could aggregate your Portal content into 7 groups (one per Division). Then leverage the Group Gallery function or embed the Group into a web page used by each Division. In this way, your Portal end users would only be aware of the content in the Group that concerns them and would not even be aware of the content in the other Groups. Please see this help doc "Share groups" for more info.
Thank you. That helps.
If they have ArcGIS Server could they apply security to the map service(s) through a Windows domain group? So anyone in their agency could get to the portal web site but only those in the windows group would see the restricted data. Not perfect but no named users needed in this model.
Hi Randy,
I'm not exactly sure what your workflow is, as the description in your post is somewhat vague. I suppose you could create a web map that references secured web services, then share the web map with "everyone". In which case, the web map would be visible 'publicly' in your Portal for ArcGIS instance. Therefore, you would not need to be a named user to see and access the web map. But when an end user attempts to view the web map, the secured web services would prompt the user to provide credentials to see their content. Is this what you are looking for?
Hi Derek:
Until reading this thread, I was under the impression that a named user was a named user.I appears though that I will now need to administer AGOL accounts to any user that wants to try ArcPro and administer a separate account for our Portal usage.
I can sort of wrap my head around this if I think Portal Name User and AGOL Named User (PNU vs. ANU)
1. Is it correct that PNU <> ANU ?
2. Is there any talk between Portal and AGOL in terms of administering Named Users? i.e. if using a hybrid system, do I have to double administer Named Users?
3. Is defining our Named User licenses for Portal is just as murky as it is with AGOL when operating under an ELA? i.e. We will have to negotiate for these licenses instead of just having them assigned to us based on our ELA cost?
We now pay a pretty decent chunk of change for our ELA on a yearly basis. My predecessor wasn't interested in AGOL so we ended up with only 5 Named Users at our last ELA negotiations. But when 10.3 came out, we saw our AGOL Named Users bump from 5 up to 105.And at the same time, AGOL shows thousands of ArcGISPro licenses available to us.
After talking with our tech/sales rep (same person, good guy) I was able to establish that the 100 new licenses were released to us for use w/ ArcGIS Pro. In other words, we can only create ANU accounts out of that 100 user pool ONLY for users who are also using Desktop products.
These licenses cannot be assigned to mobile field users.
And yet, I see Portal and AGOL as, at least initially, being most useful to us for mobile users.
Good for Esri's pocket book not so good for my head and budget.
4. What happens if/when we start trying a hybrid AGOL/Portal setup?
I'm going to end up being the messenger that is killed when I go to upper management and say, hey, remember this really cool stuff I've been showing and talking about, well, we have to pay for it twice.
I know I am not alone when I say that it sure seems like Esri has overly complicated the entire concept of Named
Users. Especially if your organization has an ELA.
Thanks for listening and providing answers.
Hi Paul,
A1. You're correct. A named user in Portal for ArcGIS is NOT the same as a named user in ArcGIS Online. Please treat these as two separate and different accounts for two separate 'portal' instances.
A2. No, there is no link between Portal for ArcGIS and ArcGIS Online in terms of administering named users. Even if you have a hybrid deployment, both 'portals' are separate systems: one is on-premises, the other is in the cloud. Yes, you would manage their respective named user accounts separately.
For your Q3 and Q4, since you mention that your organization is in an ELA, please discuss these items with your Esri account manager.
Paul -
You have stated the business problem very well. Many organizations are facing this dilemma. While Derek is doing a valiant job explaining the current technical status quo, the esri business model with named users is just too complicated and unnecessarily complex to explain to the non-gis section of any organization.
Currently, it appears moving to the cloud under the named user model is going to be unnecessarily more complex and challenging from a funding perspective than the previous concurrent licensing model.
I hope more esri customers provide feedback to esri - publicly or privately by UC 2015.
Thanks
Subu
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