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Survey123 Connect - Populate a field based on previous record for that field.

WFCAdmin

Hello,

I have built a survey using Survey123 Connect. At the start of the survey, field staff select the Data_Type “Reach Start” from a select one list.

When Reach Start is selected, they are prompted to enter two pieces of information: a select one field for Site and a text field for Crew.

For this example, let’s say the next data point they collect has a Data_Type “Live Fish.” When Live Fish is selected, they are prompted to fill in a different set of fields.

Is it possible for the Data_Type “Live Fish” to have the Site and Crew fields hidden and automatically assigned to match the previous entry? This would prevent field staff from having to re-enter the Site and Crew information for each new data point.

Thank you,

Aaron

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Accepted answers

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dougbrowning

Assuming Site and Crew is outside the repeat then you can just ref those fields in the repeat with a simple calc of ${outside repeat field} and set appearance to hidden. Note you must name the fields inside the repeat different to prevent dups. I usually just do ${FieldNameRepeatName} (so something like ${CrewRepeatName}).

Hope that helps

Neal_t_k

How is your survey setup, it is not really clear from your description how you are collecting each new data point.? Is it set up as @DougBrowning implies, with a Main form with Site and Crew and then details in a repeat? or are you starting a new form for each data point?

But to expand what Doug said: I would start your form with Site Details with SiteID, SiteName, Crew etc. (Anything you need to collect only once) and then implement a repeat with the collection details, Data_Type, Weather, Flow etc., and geopoint all within the repeat. Then you can calculate any information from outside the repeat that you want associated with each data point inside the repeat.

WFCAdmin

I am not using repeats in my survey, though maybe I should. Would you be open to taking a look at the survey table?

Neal_t_k

Sure thing post it up.

WFCAdmin

Thank you!

Its attached

Spawning Surveys BDA_Draft.xlsx

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