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Is it possible to have one feature service tied to two versions of a form?

JKGIS08

I'm trying to have one form serve for public and internal uses where some fields are hidden for public while other approval type fields are used for internal use. After the public has submitted their survey an approval signature is needed internally and a work around of web applications doesn't fill that functionality. Everything I've tried so far creates two separate forms.

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Accepted answers

IsmaelChivite

You can create multiple surveys on top of a single feature service using Survey123 Connect for ArcGIS. Some details here: https://community.esri.com/groups/survey123/blog/2017/09/25/working-with-existing-feature-services-in-survey123-for-arcgis

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JordanMiller4

You can use a property("username")='replacethiswithausername' calculation. This way certain internal users can see hidden fields based on a calculation.

MikailaBell

We use a dashboard for approvals and gatekeeping, for some processes. To control who sees what, there is a statusing field.

Work_Status field has "Submitted" and a "Reviewed" status. Use the dashboard editing to query all "Submitted" status records for review. Change status field to "Reviewed" (or "Approved" and "Rejected" -- whatever fits your process) to move it out of the dashboard (gatekeeping) space.

JordanMiller4

Hi Mikaila,

So you can directly edit features from within dashboard?

MikailaBell

Hi Jordan,

Yes, you can edit from a dashboard. I like it because we can still limit what fields and picks they are editing, and filter what is available for editing. So it's the high degree of control on input, similar to Survey123, but great for batch processing, similar to ArcPro or ArcGIS Online. And, the user does not need to be ArcGIS savvy. They just need to understand the process and tools related to the task at hand.

PS: This will get you there, or get you started at least. https://community.esri.com/thread/106611

JordanMiller4

This isn't the new browser Ops Dashboard, right?

IsmaelChivite

MikailaBell

I need to carve out some time to read all of the blogs Ismael Chivite‌ has written. Every time I find a new one, it's a revelation in functional possibilities. Thank you for sharing!

JKGIS08

Thanks for sending this! I was able to create the Approval form with all fields, published the Survey then created a new survey off the feature service as result of publishing the Approval survey, then deleted the fields out of the second I didn't need the public to see.

The only issue now is multiple signature fields. I can submit the the form as a citizen using the public survey with a single signature just fine. When checking the inbox for the approval survey, it does not allow the additional signatures to be added. I found this thread https://community.esri.com/thread/205126-survey123-signatures-after-sending-a-survey that mentions multiple image fields with signature is not possible. So may have to rely on last edited user and an initial field until then.

Thanks again,

John

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