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Add a way to email group members in ArcGIS Online

joyoung_kerrvilletx

I think it would be helpful for group owners and managers to have a button they can click on to send an email to all members of a group.

The button could be on the Members tab of the group.
Clicking the button could prompt to select members to email or use the existing controls on the Members tab to select recipients.
Confirming the selection then opens a blank email with the selected email addresses in the user's default email client.

If I have a group with 50+ users in it and I want to let them know about an upcoming change or new resources available to the group, it would be a lot easier to do that if I could somehow extract the emails of the group members through the ArcGIS for Portal UI.

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Status: Open

Comments

JonathanMcD

Full agree with this, but going further, there's more that could be done with platform-wide comms.

Groups seems to have fallen through the net a little with reporting etc. (made recent post about content reports from groups) otherwise you could have used the platform reports to at least extract group member details and email addresses - instead the report relies on member category info.

Better use of groups, whether that would be for comms or user/content management, is very much needed.2

RyanDavis1

This is a great suggestion. The whole point of groups is collaboration, but that's hard to do if there's no built-in communication.

BobBooth1

I understand that this is a suggestion for the ArcGIS Online user interface.

That said, if you have an administrator login for ArcGIS Online, you can either send messages from the organization, or you can extract the email addresses of users, using Python.

In a notebook in ArcGIS Online, you can use the Notebook Assistant (currently in Beta) to help you generate the code.

I prompted the Assistant with:

How do I extract the email address of each member of the group e94211b4296e44389e3e87f800ee0bca

The response was:

# The code below was originally generated by the ArcGIS Notebooks Assistant using Generative AI.
# AI-generated code may be inaccurate. Please review before using this code.

from arcgis.gis import GIS

# Connect to the active ArcGIS organization in a notebook
gis = GIS("home")

group_id = "e94211b4296e44389e3e87f800ee0bca"
group = gis.groups.get(group_id)

members = group.get_members()
usernames = []
for role in ["owner", "admins", "users"]:
    value = members.get(role, [])
    if isinstance(value, list):
        usernames.extend(value)
    elif value:
        usernames.append(value)

# Remove duplicates while preserving order
usernames = list(dict.fromkeys(usernames))

member_emails = []
for username in usernames:
    user = gis.users.get(username)
    member_emails.append({
        "username": user.username,
        "fullName": user.fullName,
        "email": user.email
    })

member_emails

I inserted the code into the selected Notebook cell, ran it, and it worked.