What is the best way to share an initiative with a few members of the organization?

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10-21-2019 02:29 PM
MegHoole
Occasional Contributor III

In Hub premium - there are options to share initiatives to the initiative team, the org, or to the public (subject to role privileges to do so).

There is no option to share to groups via the Hub app, as there is for all other AGO items in your content (assuming role privies to do so).

We've found that you can share an Initiative by adding desired Org members to the initiative's "...Content" group.  Is this the only way to achieve this?   

It would be smoother and more intuitive if there was an option to share an initiative to groups (to support reviewing and approving content without being on the Team) via the Hub App where we currently have option to share to team/org/public.

Note:  Team members can add and edit content belonging to the site or initiative.

We want to:  Share initiatives to members to review/approve the site or initiative without giving them edit access to the initiative.

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3 Replies
MegHoole
Occasional Contributor III

Graham Hudgins‌ ... any thoughts?

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GrahamHudgins
Esri Regular Contributor

2 features are in the works that should help this.

1) "Supporting Teams" which lets you define a non-edit "team of people" (group behind the scenes) and then pick a subset of content to share to that team. This can be useful for internal reviews like you say or sharing specific pages/sites/apps/surveys/etc to members of your community (or ArcGIS Online). Behind this feature we have also improved the login experience so that Sites & Pages prompt users receiving an "access denied" to accept their group notifications to check access. That new sign in experience is in place today. I think of the sharing here as "going from the group page to pull content into the group via sharing" as you do in the groups tab of the home app of ArcGIS Online.

2) In tandem with the above, we're working on a comprehensive sharing dialog within Hub's content library. This is like "going from the item content to push content into the group to do the sharing" similar to how you do it from the content tab in ArcGIS Online.  

We want to:  Share initiatives to members to review/approve the site or initiative without giving them edit access to the initiative.

I really appreciate your insight on how you'll use these features for internal QA/QC of the site/initiative content. That's not one we had considered in the initial thrust of this design.

GrahamHudgins
Esri Regular Contributor

to more immediately answer your question - the best way to do this today is to create a group in ArcGIS Online that conveys view-access to your site/initiative and its content.