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Best practices for archiving AGOL maps and applications

Question asked by Jeanine.Finn on Nov 12, 2019
Latest reply on Nov 19, 2019 by knoop_umich

I am fairly new to ArcGIS (so bear with me) but I am trying to sort our a decent workflow for better archiving of student produced content on our AGOL organizational account.


We have a robust undergraduate research program - and some of the students' capstone or theses projects take the the form of a StoryMap. We would like to be able to archive them in some form as we do with textual theses and dissertations from our colleges.

We don't have enough seats in our account to keep every student ever enrolled on our organizational license. Our "good enough" method has been to use the delete protection checkbox on the item, and transfer ownership to one of our admins when the student graduates.


It's not really "preservation" though and certainly isn't scaleable. I'm interested to hear how other institutions have worked with similar challenges.