Our team is putting together a story map and we want to be able to have 3 people editing at the same time. Is this possible? It seems like the only sharing option allows others to view.
Yes, you need to share the item with a group and give members of that group “update” permissions to the items in the group. Here’s a blog post that will explain it further: http://blogs.esri.com/esri/arcgis/2015/07/14/enable-colleagues-to-update-your-maps-and-apps/
Thanks Stephen. I guess I'll have to talk to my administrator. Since our group was created before July I assume we would have to create a new group?
Yes, you'll need to create a new group since the group editing capability can't be added to an existing group.
Quick tip. I was trying to do this exact same thing but group members were not seeing the 'configure app' option in the item page. This made it appear there was no ability to edit the story map. However, after opening the story map, I was able to add a URL paramter (&edit=true) to the URL and it worked as intended. At this time, only administrators can create groups that allow anybody to update items.
The blog post you mention, I think it is now out of date, I don't see the Access and Access and Update Capabilities in the My Content page any more.
@Owen Evans, any thoughts here?
Hi Dakota -- That blog is still current. You need to be a member of a group that has the collaborative update option (described in the "How to enable and use item collaboration" section of that blog) enabled to see the Access and Update Capabilities option when sharing an item.
Hi Owen, thx for the prompt response, I'm about 99% sure I have this enabled on a majority of my groups and I remember seeing this option often when sharing content in My Content. Whoops, it just dawned on me, I'm referring to the screen captures here:
The Share dropdown is no longer in the UI, rather UI is a bit different, right?
Hi Dakota -- You're right, the UI is a little different. Share is still there, though, you just need to have at least one item selected to see it.
Whow, I think I see what's going on now. I have groups that have just Access set up and, I think, we have done collaborative work on them, is this possible? Could user privileges 'trump' this group setting?
Thanks for the message. I just tested this with a few story map apps and other configurable apps, but I'm not able to reproduce the issue you are describing. When I'm logged in as another member that is a member of a collaboration group I see the "Configure app" button on the item page for items shared to that group as expected.
Could you please check to see if this is still the case? If you still see this issue I would recommend contacting Esri Support for further assistance.
Thanks for the follow-up Owen. I just checked again and the 'configure app' button is not showing. I'll confirm with other members of the group today. Also, I'm the owner of the group and the administrator of our ArcGIS Online organization, however I am not the owner of the story map. It looks like from your testing, that it should be showing up; I'll contact Esri support to dig further.
See also this blog post: More ways to collaborate on maps and apps | ArcGIS Blog
Retrieving data ...