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GIS Transition from Server to AGOL

Question asked by dbissey47 on Jan 26, 2016
Latest reply on Jan 26, 2016 by rastrauch

At Indiana University, we have an organizational facilities account for ArcGIS online.  We do not have ArcGIS for Server or ArcGIS for Portal. I am sending out this email to hopefully get some answers on some questions that have come up about the capabilities of only having an ArcGIS online account. 


In the past, our interactive campus maps were housed on a server and developed by both the IT department and Creative Services.  In this development, our popup info windows drew data from our CAFM (Computer-Aided Facility Management) system that shows building information and department listing for that particular building.  Also, we had a unique banner around the maps that included specific Indiana University branding.   Now that we are trying to migrate over to the ArcGIS online facilities account from the server, I was wondering if there is a way to configure the info windows to pull in this same data from the CAFM. Also, if there is, I would love to have detailed instructions on how to do this, what I might need as far as software for programming, etc.  Rather than just an overview of what other universities/companies are doing, I need step – by – step, detailed instructions and how-tos if this is even possible.


I have read about the ArcGIS for JavaScript API, but I honestly don’t really know how to begin, what I need, and if this is even compatible with only an online account. Again, help on this would be much appreciated, and any information on how other universities may have implemented this would be great. 


There is another question that I would like to throw out there at well.  I have created some maps for other groups around campus, one being our University Architects Office.  In order for any of them to see the map, I had to make it public.  There is some information in there that is not necessarily sensitive, but it would be great if only relevant people would be able to see it.  Right now, anyone who has the URL will be able to see this map.  I was just wondering if there is a way to password protect a public map.  By this I mean adding a password to a map that anyone could see even if they don’t have an ESRI online account.  I don’t think making everyone that needs to see this have an ESRI account would be beneficial or useful.  Again, if this is possible, I would love to have details and instructions on how to get this done.

I wanted to reach out to you in hopes that you had some insight or answers, and if not maybe you could point me in the right direction.

The following is the url for one of our campus maps.  If you click on a building, you will see an example of the info window that I would love to replicate.  Also, the border and legend are all customized.