Your students have done amazing work in ArcGIS Online that you’d like to share with the community or preserve even after the student has graduated. But they are minors, so their privacy needs to be protected and they shouldn’t be allowed to share publicly in your ArcGIS Organization. And when they graduate, you want to remove their ArcGIS Online account but not lose their work. So how can you share the work, while at the same time protecting their privacy and managing your organization accounts? A showcase account!
What is a showcase account? It is an account you make in your organization just like you do accounts for your teachers and students, but you use it solely to share items. Once a piece of content is complete and deemed worthy of sharing to a public audience, it is moved into the showcase account and shared from there.
Create an account directly in ArcGIS Online by adding a member without sending an invitation.
Recommendations:
First name | Showcase |
Last name | Last name District or school name or abbreviation Ex: Orange Tree Unified School District would use OTUSD |
Email address | The email address used by your ArcGIS organization admins |
Username | Use the format “showcase.shortname” where shortname is the short name for your ArcGIS organization Ex: Orange Tree Unified School District (https://otusd.maps.arcgis.com) would use showcase.otusd |
User type | Creator If it is not available, Professional Plus |
Role | Publisher |
Temporary password | Provide a password that meets requirements; it will be changed the first time the account is logged in to |
Note: Make sure to fill out the profile. Since you use the account to share publicly, it displays when readers want to learn more about who created the content.
In ArcGIS Online, change the work to be owned by the showcase account.
Keep in mind that a piece of work might reference other items, and all will need to be moved and shared publicly. For example, a StoryMap might reference a layer, a map, and a dashboard. You’d need to move and share all 4 items.
Note: Moving the content to this org also removes student access to edit or delete it, avoiding changes to publicly shared work. Once the student who created it graduates, their account can be deleted and items in the showcase account won’t be affected.
An adult shares the content publicly. This ensures that it is appropriate for sharing publicly and doesn't expose private student data. There are a couple of ways they can do the sharing:
Make sure to share all the items that make up the piece of work, just like in the previous step you needed to move all of them.
Think of your ArcGIS organization as a bakery. Cooks (students) are working on treats (assignments). There are some creations that just shine, and that we can’t wait to serve. These are the dishes we’ll showcase.
We sell them under our bakery name, credit is not given to each individual baker for their particular creations. Similarly in our showcase account, we present all the content under a unified name. When it comes to students, this is key in protecting their privacy.
In the kitchen, other treats burned, some flopped, and some components from the star dishes are left over. While lessons were learned through them, we won’t serve them. Likewise in your ArcGIS showcase, curate what should be shared and have a quality standard that must be met.
Now you have a showcase full of polished, amazing, drool-inducing delicacies. Or, to put it back into ArcGIS organization terms, you have a collection of amazing maps, StoryMaps, layers and other items, all ready for others to consume.
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