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Esri Regular Contributor

This blog compiles recent resources, webinars, user presentations and stories on the topic of Smart Campuses (Administration/Operations focus).

Special thanks to all our university colleagues who have contributed their work and experiences in the below events and resources (stories shared by Michigan State University, University of Minnesota, University of Washington, University of Arizona, Harvard University, University of Maryland, Cornell University, Clemson University, The Ohio State University, University of Oregon, Montclair State University, among others). 

  • Fall 2020 Webinar series - recordings/collateral are available on demand
    • Getting Started: Building Your Spatial Foundation
    • Bringing GIS Indoors: Space Planning and Optimization
    • Building a Mobile Workforce: Getting Decision Support into the Field
    • Optimizing Utilities: Digitally Transforming Network Management
  • Spring 2021 Webinar series - Spatially Enable Facilities Management for Your Campus, supplemental Story Map
    • From CAD to GIS: The value of spatially enabling utility and facility information (March 18th).
    • Configuring Solutions: Building information and decision-making tools (April 8th)
    • Smart Campus Operations: Integrating GIS with facility, work, and space management systems (April 29th)


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Esri Regular Contributor

You may have seen announcements about Esri’s new ArcGIS Platform launch. We wanted to provide some guidance on what this product is, how it could be accessed, and how it could be applicable to Educators.

What is ArcGIS Platform?

  • ArcGIS Platform is a location analytics Platform as a Service (PaaS) offering for developers who would like to incorporate location-based services (basemaps, geocoding, routing, visualization, etc.) in apps, products and business systems they build. It is a way for developers to leverage standalone services in a frictionless and easy to use way.
  • It provides access to location-based services in your API of choice, including open source mapping libraries such as Leaflet, Open Layers, and GL JS, as well as Esri’s web and native APIs.
  • ArcGIS Platform has a consumption-based business model, meaning costs are related directly to services consumed.  ArcGIS Online has a subscription-based model, meaning access is provided for a specific time period; ArcGIS Online also provides additional capabilities and end-user applications to create, share, edit, and analyze maps and data.
  • ArcGIS Platform is primarily meant for developers who do not currently have Esri technology; it is an alternative to accessing location-based services through an ArcGIS Online subscription.

How can the ArcGIS Platform be accessed by Educators?

Bottom Line: Whether you are a researcher wishing to incorporate location-based services in your work, whether you are faculty teaching programming concepts (please continue to enhance development skills in Python, Web APIs and SDKs!), or whether you are a student working on class projects to develop applications incorporating location-based services, you already have access to the services and capabilities of ArcGIS Platform via the Education Institution Agreement (former Site License).

Therefore, please continue to leverage ArcGIS Online and the ArcGIS Developer Subscription available with your Education agreements. ArcGIS Platform is simply a different way for customers new to Esri technology to acquire and pay for the consumption of those location-based services.

If your institution does not already have ArcGIS, please reach out to us to help with the best option for your needs –

Feel free to post any questions here.

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Esri Regular Contributor

With the vast array of products and updates, it’s even hard for Esri staff to stay on top of the latest enhancements!

Here is a quick recap and a list of references to get you to some of the latest enhancements/updates that are key for educators...


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Esri Regular Contributor

With budgets and enrollments shifting, colleges and universities need to focus on building efficient and effective operations—now more than ever.


Throughout this series, leading universities—along with Esri—will discuss and demonstrate how spatial collaboration, decision-making, and analytical tools can help with a broad range of workflows across campuses.


Join Esri for a four-part webinar series that will walk you through steps that can be taken today:


Webinar 1 (September 16)—Getting Started: Building Your Spatial Foundation


GIS isn’t just a campus basemap. GIS is real-time dashboards for VP’s and department heads, it pulls disparate asset management and work order systems into a contextual framework, and it provides a hub upon which all departments and users can share and collaborate to work more effectively. This webinar will show campus operations users how:

  • To frame the conversation around the return on investment (ROI) that GIS provides
  • GIS can be used to monitor and report on KPI’s
  • Where and how to get started with a technical roadmap
  • Integration with other business systems can take place
  • Key campus workflows can be quickly configured


Watch webinar 1 recording >>

Download presentation slides >>


Webinar 2 (October 7)—Bringing GIS Indoors: Space Planning and Optimization


Getting directions to a building? No problem. What about real-time, floor aware directions to the specific valve that will stop the water leak? Now that’s valuable. Not only does GIS enhance outdoor workflows, but by pulling together building, floor, room, and asset information, indoor GIS takes you a step further. The ability to optimally route visitors to rooms, find nearest AEDs, integrate with calendars, and pull together asset management systems into a floor aware GIS, are just some of the powerful aspects of bringing GIS indoors. Join us for the second webinar in the series to show campus operations users how:

  • GIS is being used to tie work management and location together
  • To build and manage dynamic, routable networks
  • Peers are starting to leverage indoor GIS


Watch webinar 2 recording >>

Download presentation slides >>

Michigan State University's story map

Webinar 3 (October 28)—Building a Mobile Workforce: Getting Decision Support into the Field


In our home lives – smart phones have become a part of daily life. So why do we still rely heavily on printed maps, CAD diagrams, and hand-drawn notes to find assets while at work on campus? GIS is no longer about just producing printed maps, it provides out of the box tools for data collection, data discovery, and data sharing. It also provides applications that can be rapidly configured for a wide variety of workflows. This webinar will feature 2 leading universities sharing their best practices for mobile GIS as well as showing campus operations users:

  • The value of configure first, customize second
  • Updates to Esri mobile applications
  • The ROI of mobile data capture
  • How to provide real-time operational awareness to crews and managers


Webinar speakers you can look forward to hearing from:

  • Seth Kiser, Project Manager for University Facilities Construction & Renovation, Clemson University
  • Grant McCormick, Enterprise GIS Manager, University of Arizona
  • Brian Baldwin, Senior Solution Engineer – Education, Esri


Watch webinar 3 recording >>

Download presentation slides >>

Webinar 4 (November 18)—Optimizing Utilities: Digitally Transforming Network Management


It’s 3AM and the power goes out. You or your staff need to locate the right switch, but do you know where it is? When a construction project is taking place and you want to ensure that a dig-in won’t occur, how confident are you in the mapped location of your underground assets? These are just 2 common use cases for the times when an accurate spatial representation of your network assets would be incredibly valuable. This webinar will focus on the value of moving your utility assets from CAD to GIS and many of the advances that allow users to view and trace network assets in the field, incorporate real-time information, and represent your data in 2D, schematics, and 3D. This webinar will feature 1 leading university and showcase: 

  • Network management for electric, gas, water, sewer, stormwater, fiber, telecom, district heating, and more
  • Scaled deployment options (from hosted solutions to Enterprise management)
  • Moving from CAD to GIS


Webinar speakers you can look forward to hearing from:

  • Mary Colomaio, Utility Mapping Program Manager, Cornell University
  • Brian Baldwin, Senior Solution Engineer – Education, Esri
  • Tom DeWitte, Solution Engineer, Esri
  • Junjie Ma, Solution Engineer, Esri


Watch webinar 4 recording >>

Download presentation slides >>

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Esri Notable Contributor

Despite the changes our world has experienced this year, GIS is still here.  In fact, GIS is more important than ever.  The pandemic has raised global awareness of the relevance of GIS as a decision making toolset that enables people to build healthy communities, resilient cities, and a more sustainable planet.  Thus, GIS can be justifiably celebrated as never before, as an essential technology for applying geography and spatial thinking.  One of the ways to celebrate GIS is through hosting a GIS Day event. View the essay below and this video for ideas on how to do exactly that. 

GIS Day banner.

Since 1999, GIS Day has served as a way to help others learn about geography and the real-world applications of GIS that are making a difference in our society. It's a chance for you to share your accomplishments and inspire others to discover and use GIS.  This year, GIS Day will be held on Wednesday 18 November 2020, although you can certainly choose another day to celebrate what your organization is doing with GIS.  

Realizing that many GIS Day events will occur online this year, how can your government agency, school, university, company, or nonprofit organization host such an event?  Whether you Zoom, Skype, Facebook, YouTube Live Stream, Google Hangout, Adobe Connect, GoToWebinar, or use another method, see below for a selected list of resources and ideas.  

If the high attendance figures for online GIS-based conferences over these past 6 months are any indication, your audience this year for GIS Day could be much larger than in face-to-face-only events of the past. Use this opportunity to go big!  Think creatively about how to highlight the good people in your organization, how you use GIS, and the positive difference it is making to your community, and hence why it will matter to your audience. 

Consider using engaging tools such as ArcGIS Hub, the ArcGIS Experience Builder, or a story maps collection as the front page for your event!

Teach a hands-on workshop!  Focus on a tool that you are excited about, or perhaps a data set that your organization is proud to have created.  Need additional ideas?  Try this GIS Day story map.   Show off some of your favorite maps in the ArcGIS Living Atlas of the World.  The Mapping Hour is a series of hour-long videos that you could use as is, or for ideas on tools and approaches to teach and instructional guidelines.  Each Mapping Hour video focuses on how to use an aspect of the ArcGIS platform, such as Survey123 or ArcGIS Online, in teaching and learning.  GeoInquiries and Learn ArcGIS lessons provide additional content.  

See these stories here and here that I compiled from a few of the 1,500 GIS Day events held last year all over the world to discover what people have done to make this day extra "spatial".

Make it interactive!  Create a map-based quiz, or use the existing ones that I created such as Name That Place, Sounds of Planet Earth, or Weird Earth.  I created each of these using the capabilities of ArcGIS Online, such as the presentation mode.  Some are in story map form, such as this Wyoming Map Quiz.  Try this fun and engaging collection of Treasure Hunts.   You could even use Kahoot or another fun online quiz format in conjunction with maps and images. 

Show this new Pioneers of Geography and GIS Treasure Hunt quiz.   Solve a series of 20 questions--each focuses on a geography or GIS pioneer and hints at a location somewhere in the world where the pioneer was born or worked.  To answer the question, frame the solution within the viewfinder using the map's pan/zoom functions.  You could use it for an icebreaker, a contest, or as a fun break in between longer presentations. 

GIS Day pioneers quiz.

GIS Day pioneers of geography and GIS treasure hunt quiz.

Put your GIS skills to the test with this new GIS-themed crossword puzzle.   Consider these clues:  16 Across:  A spatial term denoting features that overlay, or ‘cross’ each other.   40 Across:  Type of thematic map in which areas are symbolized in proportion to a variable that represents a summary of a geographic characteristic within each area.  69 Down:  University of Kansas cartographer George, who devised the natural breaks classification.  295 Down:  The standard deviation of the residuals (prediction errors).  How are you doing so far?  Use this crossword in your event as a contest, awarding kudos to the person or team to get the most clues in, say, 5 minutes.   A GIS themed crossword puzzle.

GIS crossword puzzle--hundreds of clues from easy to difficult are included to test your GIS expertise!

The resources pages on the GIS Day site provide additional lessons, posters, videos, and other items you could use.  

Need more inspiration?  OK, how about 101 more ideas including sending a thank-you note to a GIS or geography teacher and producing a GIS Day song.

Once you've gathered your team, and planned what you will do, register your event here.  With your registration, you will receive a software donation (5 ArcGIS for Personal Use licenses to each GIS Day host for you to give away as you see fit), and event support (help with any questions or resources).

If you don't want to host an event, no problem!  You could use the web map to find an event of interest to you, and join that event!

Stay tuned, follow us on Twitter, and visit the GIS Day website often to hear more about opportunities for the global GIS Day community to come together to celebrate GIS Day virtually with Esri this year.

Hosting virtual GIS Day events.

What will you do for your virtual or face-to-face GIS Day event this year?

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Esri Contributor

ArcGIS Drone2Map is now available with special pricing for educational institutions for use in teaching, research, and campus administration.  Packages are available for single departments or entire institutions with quantities from 5 to 500 licenses.


ArcGIS Drone2Map is a desktop app that turns raw still imagery from drones into orthomosaics, 3D meshes, and more, in ArcGIS.  With applications in agriculture, architecture and construction, civil engineering, environmental monitoring, public safety, among others, drones are popular in a variety of courses and majors, and several colleges and universities offer drone-focused certificate and degree programs.


These Drone2Map Education packages can be added to an existing Esri Education Institution Agreement, Academic Department License, or Administrative Use Department License.  For institutions that don’t currently license ArcGIS, a Department license provides a low-cost entry point while an Institution Agreement provides cost-effective access for the entire institution.  Drone2Map is also now available in the ArcGIS for Schools Careers Bundle.


Esri provides training for Drone2Map through Esri Academy and Learn ArcGIS.  Courses and lessons are free to customers with an Esri Education Institution Agreement or Department License.


For more information or to purchase a Drone2Map Education package, contact

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Esri Regular Contributor

Education Colleagues:

There are different approaches for off-boarding ArcGIS Online users (students graduating, faculty and staff retiring or leaving the institution).

We often get asked for advice on how best to off-board and what to communicate.

I am taking the liberty to share an example from a fellow institution, University of Michigan, on their practice. Thank you Peter Knoop. Below is the current text of an email they send to everyone in the ArcGIS Online organization a few weeks before the end of each semester. Feel free to think of similar approaches for your institution. 

*Note that the links in the email referring to an FAQ (Google Doc) that will not work outside of the University of Michigan. The relevant sections are excerpted and pasted at the bottom. 


You are receiving this email because you used ArcGIS Online, StoryMaps, GeoPlanner, or some other part of the Esri ArcGIS platform at the University of Michigan during the past year.

Who is this message for?

Graduating students or those otherwise leaving the University of Michigan. 

What is this message about?

After graduating or leaving the University, you will no longer be able to login; however, your content will not be immediately deleted. (Access for students not enrolled over Spring/Summer but returning in the Fall will continue as usual.)

What do I need to do?

If you want to maintain access to ArcGIS and your content, like Web Maps and StoryMaps, then you need to transfer the content from your U-M ArcGIS Online account to another ArcGIS Online location.

You have several options:


  1. Transfer to another U-M user -- If you own content that you created in collaboration with others at U-M, and they are still dependent on it (and they are still eligible to use ArcGIS), then you should transfer the ownership of that content to them. For instance, if you created a StoryMap or Web Map for a faculty member to use in their research or teaching, then you should have ownership of those items transferred to them. (More info in FAQ.)
  2. Transfer to an ArcGIS for Personal Use subscription -- This is a fully functional environment, just like you have been using at U-M, but just for you. You can transfer your content here, and continue to work on it and share it with others, such as potential employers to highlight your skills. It is also a great environment with which to continue developing and expanding your GIS skills, and includes free access to most of Esri’s training materials. It is for professional development purposes and cannot be used in for-profit activities. The cost is $100 per year. (More info in FAQ.)
  3. Transfer to another ArcGIS Online organization -- If you will be heading off to a job or enrolling elsewhere, and your new organization has their own ArcGIS Online subscription, you could transfer your content to their organization, if they permit this. (More info in FAQ.)
  4. Delete your content -- You can delete any content you no longer need. Your content will not be stored indefinitely after you leave the University, and eventually will be deleted. (More info in FAQ.)


If you need help determining what to do with your content, assistance with the various transfer options, or have other questions about ArcGIS, please feel free to contact us at <your GIS support email>.


You may also find the answers you need in our FAQ.




Subset of questions from  the FAQ...




What does our Esri Education Institution License permit me to use the Esri ArcGIS Platform for?


The general terms of the Esri Education Institution License cover functionally unlimited use for university-related academic purposes (teaching and research). Use for university-related administrative purposes is covered as well, but under slightly more restrictive terms (please contact <your GIS support email> for more details.)


Our license covers nearly all products included in the Esri ArcGIS platform. It also covers installation on personally owned devices, as long as you are using it for university-related business, including self-education.


Additional information on permitted use can be found in the Rubric for Determining Permitted Uses under the Esri Education Institution License Program.

If you have any questions or concerns regarding licensing, for any component of the Esri ArcGIS platform, please contact <your GIS support email>.

After I graduate or leave, when will I lose the ability to login?

Graduating students typically lose access a couple weeks after graduation. 


Your access is tied to your role at the University of Michigan. As long as you have at least one role as an active student, staff, faculty, or sponsored affiliate, then your University of Michigan account will remain authorized to use ArcGIS. 


You can check your role(s) by looking yourself up in MCommunity.

What if I can no longer login but need help with managing my content?

Please contact <your GIS support email>for assistance.

What can I do if I have graduated or left U-M but still need to work in ArcGIS on a U-M project?

Ask a U-M faculty or staff member collaborating with you on the project to sponsor you for access. They can request MCommunity Sponsorship for your uniqname at no cost. 


You may only use your access to ArcGIS as a Sponsored Affiliate for the purposes of working on U-M projects.

Can I still access my content after I leave?

You will still be able to access content, if you shared that content publicly with Everyone, even after you can no longer login.


You will not be able to access content whose sharing is limited to private or with a group.

Can group members access my shared content after I leave?

Yes, if you shared content with a group, then other members of the group will still be able to access that content as they were before, as long as they remain active members of the University.

Can I still access my publicly shared content after I leave?

Yes, anyone can access publicly shared content without having to login.

Can I still use ArcGIS Pro or ArcGIS Desktop after I leave?

Not through U-M. You can obtain your own ArcGIS for Personal Use organization for professional development purposes, and it includes licensing for Pro and Desktop, as well as other ArcGIS components.

How do I transfer ownership of content to another U-M user?

Please use the ArcGIS Online Ownership Transfer Request form to indicate what content needs to be transferred, and to whom it should be transferred. You can organize your content in a folder in ArcGIS Online to simplify identifying what content needs to be transferred.

How do I obtain an ArcGIS for Personal Use subscription?

See the ArcGIS for Personal Use website for details.

How do I transfer content to my ArcGIS for Personal Use subscription?

If you need assistance transferring content to a Personal Use organization, please contact <your GIS support email>.


Most ArcGIS Online content can be transferred using ArcGIS Online Assistant, however, one notable exception is ArcGIS StoryMaps. For assistance with content that cannot be transferred via ArcGIS Online Assistant, please contact <your GIS support email>.

How do I transfer content to another ArcGIS Online Organization?

If you need assistance transferring content to another ArcGIS Online organization, please contact <your GIS support email>. You may also need to contact the administrators of the destination organization.


Most ArcGIS Online content can be transferred using ArcGIS Online Assistant, however, one notable exception is ArcGIS StoryMaps. For assistance with content that cannot be transferred via ArcGIS Online Assistant, please contact <your GIS support email>.

What happens to my Content if I do nothing?

The content you have stored in ArcGIS Online, such as Web Maps, StoryMaps, Feature Layers, etc., will not be deleted immediately when you leave the University. 


While we cannot guarantee your content will kept at all after you leave the University, our plan is to only delete content when:


  • Content owner has not logged in during the last 2-years and no one has viewed the content in the last 3-years.
  • Content owner has not logged in during the last 3-years and no one has viewed the content in the last 2-years.
  • Content owner has not logged in during the last 4-years and no one has viewed the content in the last 1-year.
  • Content owner has not logged in during the last 5-years.


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Esri Regular Contributor

Meeting Recording: Returning to Campus Safely: Plan, Prepare, & Respond to COVID-19 with GIS, recording access password is 7t&w?4J*

Resources page: Returning to Campus Safely

Education Colleagues:


We’ve seen many inquiries for advice on leveraging GIS technology to reopen campus. Given the needs of the community, we are organizing a community web meeting on the topic, see details below.


We look forward to seeing you there. The community meeting will be recorded and posted on GeoNet.





Returning to Campus Safely: Plan, Prepare, & Respond to COVID-19 with GIS



6/23/2020 – 3:00 PM – 4:30 PM EST


How do we maintain safe social distances across campus? How do we track high-traffic area sanitation requirements? How can staff report their daily health status? These are just a handful of the questions that campus administrators are asking as they look to bring students and staff back to campuses this fall. At the heart of these questions is the need to open and operate safely.


To solve these challenges, spatial data and tools play a key role.


This web meeting will explore a range of solutions, some of which you can do with technology provided as part of your Institution Agreement (i.e. site license), some of which may require additional technology, such as ArcGIS Indoors and Tracker for ArcGIS. 



Campus IT, GIS administrative staff, facilities staff




Allowing time for Q&A/discussion

Meeting Recording: Returning to Campus Safely: Plan, Prepare, & Respond to COVID-19 with GIS, recording access password is 7t&w?4J*

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Esri Notable Contributor

I was invited to give a keynote address and a hands-on workshop in analysis in ArcGIS Online for the Geo Ed 2020 conference.  This conference was focused on serving community colleges and is an outgrowth of the GeoTech Center, which has supported rigorous and connected use of GIS for nearly 20 years.  Having worked with this community for that entire length of time, it was an honor to be invited and I wanted to share what I developed for the conference with the wider community.

The keynote address was given in the form of a story map, and it is here:

ArcGIS StoryMaps   The recordings of all sessions from the conference, including the keynote and the workshop below, is here.  The title of the story map is, Charting a GIS Education Course for 2030.  It includes a status report on the progress of spatial thinking and GIS at all levels of education, achievements, and challenges that remain.  The keynote focuses on answering the following question:  Given the changes in GIS, data, education, and society, what must we do as the education community to make a positive impact on and empower our students, fellow faculty, and the workforce to think critically and spatially and to make the wisest decisions possible in the future? 

The workshop focused on why and how to teach spatial analysis in ArcGIS Online.  It was hands-on, and all of the links plus my presentation slides are in the attached PDF.  It begins with defining spatial analysis, presents educational points to consider during instruction, and then delves into several spatial analysis tools in the context of real lessons that I have developed and tested.  These include proximity, visibility, trace downstream, mean center and standard deviational ellipse, enrichment, overlay, intersect, dissolve, tessellations, routing, interpolating surfaces, joining to online content, and more. 

It is my hope that these two resources will be helpful to you and I look forward to your comments.

--Joseph Kerski

Keynote address for Geo Ed 2020.

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Esri Regular Contributor

As you are aware, the 2020 Esri User Conference is moving to a virtual format.  The event will include Plenary sessions, technical workshops, user sessions, an Expo, and unique networking events. It will take place July 13-15.

Registration will be complimentary for all Esri customers with current licenses/maintenance. In addition, it will be free for all currently enrolled students and 2020 graduates, regardless of whether their institution has Education Program licenses.

This FAQ provides additional details about registration policies and the event format.

Please socialize this broadly across your campus community, as this is a great opportunity to broaden GIS knowledge and learn new skills.

Below is a list of commonly asked questions:

Q: Can really anyone at my institution attend?

A: Yes. Institutions with a current Education Program license may register an unlimited number of participants (e.g., Education Institution Agreement/Site License, Academic Department license/Lab Kit, Administrative Use Department license, Schools Bundle). This means ANYONE in your institution can attend.


Q: Do I need to provide our institution’s Customer Number to register?

A: Yes, a Customer Number is needed for full-conference access for faculty and staff.  This video walks through the registration process.

However, students can register for full-conference access without a customer number - see next question for details on student registration.  In addition, anyone can register for the Plenary session only without a Customer Number.   


Q: I am a student at an institution which does not have an Education program license or would like to register independent of my institution with Education program license.

A: Any student or 2020 graduate can attend the Virtual UC for free.  This video walks through the process, or you can follow these instructions:  1. Go to and click on Registration.  2. Click Register now under the heading Student access.  3. Log in with an Esri Account.  (If you do not have an Esri Account, create a Public Esri Account.) 4. The Virtual UC Student access rate will be selected. Please send proof of enrollment to Proof of enrollment can be a photo/screenshot of your most recent course schedule or student ID card (with a date of issue or expiration date). 5. Complete the Personal Information section. 6. Review and accept the policies and submit your registration.

 Q: Is it OK to provide my Customer Number to everyone at my institution and do I need to provide special instructions?

A: Yes, please share your Customer Number with your users across campus. Some of your users may already be linked to your Customer Number in MyEsri.  For these users, the Customer Number will automatically populate when they log into their ArcGIS account to register for the conference. 

If the Customer Number does not automatically populate, the user should enter it manually during the registration process.  The user may then be instructed to request permission to connect their ArcGIS account to the university’s customer account through MyEsri.  

The MyEsri administrator determines what permissions to grant, so providing someone with your Customer Number does not automatically provide access to all licenses or to Technical Support. 

Q: Can I get a list of users who have registered under my customer number?

A: Yes, on MyEsri there is an Events tab that shows a quick summary of who has registered under your customer number.  There also is a more detailed report available under the Reports tab.

On the Events tab, the section showing Complimentary UC Registration should be ignored for this virtual offering, since complimentary UC Registrations are unlimited.

Note: Students who register under the Student rate will not appear in these reports.

Q: Is the Education Summit taking place?

A: The Education Summit will be moved to a later date.  Details about the schedule and format will be shared as they become available.

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