Expiration Date Notification to Email via Survey123

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02-12-2020 06:41 AM
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Occasional Contributor

Hello,

I've created a form using Survey123 Connect that contains electric meter information.  Within the form, I have added "date" field which allows me to select some future date.  This future date lets me know when I need to change the battery in our meters.  I use Integromat for all my notifications using the Survey123 module coupled with the Send Email module.

What can I use to integrate with Survey123 and Integromat to send me an email notification when this future date has been reached?

Thank you.

Jeff

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New Contributor III

I suggest creating a Google spreadsheet with the columns you want to log first, and in your Google Sheet module, change the mode to "Spreadsheet and Sheet", select the google spreadsheet and sheet, and then map out each field with the corresponding feature\attributes from survey123 data.  See image:

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Occasional Contributor III

Hey Jeff Davis‌,

You could write a python script that takes care of the email sending. I would write a script that checks todays date and the date field in your feature layer. If the date is the same or within the time window you send an email. You can then use the windows task scheduler to schedule the task to run daily.

Thanks,

Ben


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Occasional Contributor

Hey Ben,

Thank you for responding to my inquiry.

Unfortunately, I do not have any Python experience.

Thank you though for your suggestion.

Jeff

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New Contributor III

You can probably dump the survey results to excel or google sheets, and have a filter condition to check for the date and send an email when that condition is met.

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New Contributor III

If you are good with JSON, you can probably query the endpoint for the hosted feature class, parse the json to get the fields, and plug it into an email

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Occasional Contributor

Hi Eric,

Thank you for responding to my post.

I must seem somewhat like a broken record, but...I am not a JSON manipulator either.

However, your suggestion of using Google Sheets has me curious.  Is that a module in Integromat?

Thanks.

Jeff

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New Contributor III

Jeff,

No worries.  Yes Google Sheets is a module in integromat.  You can choose the "Add a row" function when a survey is submitted/edited to populate the spreadsheet,  you can create a separate scenario to "Search Rows" for the date criteria, and send an email based on those matches.  

Hope this helps.

Eric

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Occasional Contributor

Eric, 

I've attached a screen capture illustrating the current scenario I've created in Integromat that supplies an email notification based on a submitted/edited survey from Survey123.

Would Google Sheets be integrated within this scenario or be a stand-alone scenario?

Thanks.

Jeff

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New Contributor III

add a router between the two modules so you can split and connect the "Add a row" google sheet  function

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Occasional Contributor

Thanks, Eric.

I will definitely try it out.

As a "heads up"...I may touch base with you again if I have questions.

Jeff

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