Shared content when owner no longer member of group

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03-24-2017 02:12 PM
KenDoman
Occasional Contributor II

What happens to content shared to a group when the owner of the content is no longer a member of the group? For example:

  • Alice is invited into the planning and zoning group.
  • Alice shares web maps, web applications, and other content that she thinks the group will find useful
  • Other members of the group use the map, web applications, etc.
  • Alice is transferred the utilities department, and is removed from the planning and zoning group.

What happens to all the maps, web applications, data, and other content Alice shared to the group?

If the are not longer accessible to the group, what is the best practice to ensure that the group will still have access to Alice's content long after she is gone?

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KellyGerrow
Esri Frequent Contributor

Hi Ken,

If the user owns the content and is removed from the group then the content will no longer be shared with the group as the user can't share with a group they aren't a member of. 

As a best practice, if a user is leaving the organization or moving departments, ensure that critical content is transferred to a user who has access to the needed groups and can manage the content when the original owner is no longer available.

-Kelly

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KellyGerrow
Esri Frequent Contributor

Hi Ken,

If the user owns the content and is removed from the group then the content will no longer be shared with the group as the user can't share with a group they aren't a member of. 

As a best practice, if a user is leaving the organization or moving departments, ensure that critical content is transferred to a user who has access to the needed groups and can manage the content when the original owner is no longer available.

-Kelly

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RebeccaStrauch__GISP
MVP Esteemed Contributor

Just to add to that, the new-ish Python API has a sample that makes this a little easier

Move existing user content to a new user | ArcGIS for Developers 

I'm just getting started within myself after seeing a dev summit 2017 session on using the API.

i'm not sure what session it was....but it was an intro.  Here is a link to several sessions on the API

E360 Video Search | Esri Videos 

I had issues at first because I was trying to create a user that I had created berfore (or already existed in AGOL.... "atest user" was what I used and caused issues).  Once I sorted that out, I was able to do that.  That is, make sure you create a new user that definitely does already exist 

edit...I'll add this linkt too https://community.esri.com/groups/arcgis-python-api/blog/2016/12/19/arcgis-python-api-10-released    (blog)

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