Items owned by a Public Account must be shared to everyonebefore sharing to a group.

[PaulHuffman]

I had to remake a map with shape file imports because my local ArcServer is down.  It contains some sensitive info from some other agencies. I reassured them that I could make the map only visible to our group, not the public, like last year. So why am I getting this message when I try to adjust the maps sharing? : "Items owned by a Public Account must be shared to everyone before sharing to a group. "  I have other maps in my account that are not shared with everyone. Did my account type get modified since the last time I saved these maps?

[MikeMinami · Accepted solution]

I'm guessing you have a public account, not a subscription. The sharing policy changed in March 2013.

New sharing workflows for public accounts???Public accounts, previously known as personal accounts, can no longer create private groups, join private or organizational groups, or share items to groups unless the items are shared with everybody (public). Existing private items in public groups will remain private; ArcGIS Online will not turn existing private items or groups public.

It may work if you have an existing map that is privately shared to a group, and modify it. But I'm not positive.

Thanks,

Mike

[PaulHuffman]

I have some map projects modified July 31, 2013 that are not shared.  I was able to add the new features to an old map and it remained not shared.

[PaulMcCombsReplicant]

This is the only match that google found when I googled for Esri Portal "Change share level for items
Items owned by a Public Account must be shared to Everyone before sharing to a group. Update share levels to Everyone and go to Group Sharing?"

I was having a problem where I had shared a feature layer that was referenced to an Enterprise geodatabase feature class with a group on our Enterprise Portal, but the users in the group could not load the layer into the map or the app that were consuming the layer. With the help of coworkers we discovered that you must share the image layer and the feature layer that are created with the group. That was not known to me.

I hope that helps someone else.