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Occasional Contributor

Originally posted by Brice Jones, October 8, 2019

What’s new in 1.3?

Clean My Org is coming up on its third major update in version 1.3, and there are a number of new features to get excited about. We have at least one new scan for each of our existing scan categories – Users, Groups, and Items –  as well as an entirely new category of scan for our users with Collaboration scans. Last but not least, we have a few User Experience upgrades as well. 

Clean My Org’s new Collaboration Scan category

Collaborations

Our new Collaboration scan category is coming out of the gate with three new scans, Groups that are used by a collaboration but are missing or deleted, Items that are in the collaboration’s host portal but not the guest portal(s), and items that are in a collaboration’s guest portal(s) but not in its host portal.

Fix for “Collaborations with deleted/missing groups”
Missing/Deleted groups:

This scan looks in all of your organization’s Collaborations for workspaces that aren’t linked to any groups in your organization. Then (if it finds any) in addition to the normal notify and whitelist options, you can fix this by choosing a group to link to that workspace.

Items in Host but not Guest(s) & Items in Guest(s) but not Host:

When you start one of these scans, it will look through all of the workspaces in your collaborations to make sure they are properly synced. If the scan finds any missing items, it flags that item as an issue. Once the scan is done, for each issue you can take notify, whitelist, or fix actions. For the fix resolution, you can send a sync command to attempt to force the groups to sync. (NOTE: For these scans, you will need licensed connectors of Clean My Org for the host organization and each guest organization. If you do not have a license for one or more of the organizations being scanned, Clean My Org will not be able to access that organization’s items and the scan will flag that collaboration as an issue and skip to the next collaboration.)

Users, Groups, and Items

The scan categories that current users are familiar with are getting a large number of scans as well, including:

Users

Fix action for “Users that have no tags” Scan
Users that have no tags:

This scan looks through all of the users in your organization and finds the ones that aren’t labeled with any tags. Once the scan is finished, you can take notify, whitelist, delete, and fix actions. The fix action allowing you to add tags to the chosen user.

Groups

External Groups with Org members:

This scan looks for groups that are not owned by your organization but have members that are a part of your organization.  You can notify and take whitelist actions on the issues generated with this scan.

Fix action for “Groups Shared with Everyone” scan
Groups Shared with Everyone:

This scan checks all of your organizations groups to see who they are shared with. If a group is shared publicly, that group is flagged as an issue, allowing the user to take action with the notify, whitelist, delete, and fix tools. The Fix tool allows the user to choose whether they want the groups contents to be visible to people in the organization or only people who are members of the group.

Enterprise Sites shared to multiple Groups:

This scan checks to see if any Enterprise sites are shared to multiple groups, and flags any that it finds as issues. When issues are found, you can take notify, whitelist, and fix actions on those issues. The fix action lets you select which groups you want the Enterprise site to be shared to, and shares the site to only those groups.

Items

Services that are private/public:

This scan checks all of your organization’s services and flags the ones that are either private or public, depending on the option you chose when starting this scan. Available actions include notify, whitelist, delete, and fix, with fix allowing you to set sharing to public, private, or organization wide.

Removing edit capability from a service.
Services that are/are not editable:

This scan checks all of your organization’s services and flags the ones that either are or aren’t editable, depending on your choice when starting this scan. The fix action gives you the option to add or remove edit capability from that service.

Duplicate gallery apps for same group:

This scan goes through all of your gallery apps, and flags any case where you have multiple gallery apps of the same type pointed at the same group. Once the scan is done, you can take notify, whitelist, or delete actions for each issue.

User Experience

We also have a few new features meant to improve user experience – The option to notify the owner of the item, group, user, or collaboration of an issue, new options to choose exactly what you want to export when you export to CSV, and WPAD proxy support.

New “Notify Relevant Users” Button
Notify all relevant users:

The notify resolution for Clean My Org issues has a new notify all relevant users button, which finds the email address associated with each relevant user and adds them to the end of the email input box.

Newly expanded “Export to CSV” options.
Export to CSV:

The newly expanded Export to CSV options (accessed by clicking the Export button at the top right of the scan results page) allow you to pick and choose what information you want exported, whether that is as little as one column or as much as every property being saved by the scan.

WPAD Proxy:

Clean My Org now has configuration options to support WPAD proxy settings for running scans.

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Occasional Contributor

Our newest member in our family of products is seeing another update! Clean My Org has become very popular with our community of users. In response, we’ve received lots of feedback on how to make this solution for decluttering your ArcGIS Organization even better. Our road-map of new features continues with version 1.2. Here’s what our users of Clean My Org will be seeing in this new update:

NEW – Item Monitoring Scans

Empty Gallery Items
This scan option will look for gallery web applications and check to see if the group it is displaying has any content.

Items that are missing delete protection
Are you concerned that you might have content that’s just one click away from being gone forever? Now you can rest easy knowing that this scenario is covered with scanning for delete protection!

Items that have content as Authoritative/Deprecated/Neither
This scan option will report on all items that have either the Authoritative or Deprecated content flag, as well as the option to make sure you don’t have items in your org that have not been designated as either, yet.

NEW – Duplicate Item Scans

Items with duplicate title, tags and type
Your war against managing duplicate content scattered across your organization just got even easier! This scan will specifically look for items that have their collective title, tags, and type all the same.

Web Maps with identical layers
This scan option will search all web maps, look at all their operational and basemap layers, and look for identical layers being used.

Services with identical layers
This scan option will search all services and compare layers to see if there are any other services that contain the same layer names.

NEW – Duplicate Group Issue Scans

Groups with duplicate Gallery Apps
This scan will look for any gallery applications that are shared to multiple groups.

In addition to these new scans, we also included various improvements and fixes to the overall experience of Clean My Org:

Client Improvements

  • Bulk delete for your list of scheduled and on-demand scan results history
  • The ability to select all scan results
  • New tooltip summaries of each scan in scan settings
  • Now, the delete resolution action will ask to move users content before deletion

Fixes

  • Log rotation crash during scans
  • On Demand Portal selection remembers last used
  • Improvements to app types for “Web maps that are not used by any application” scan
  • Issue with bulk whitelist on certain types
  • Resolved Internet Explorer issues

As always, we welcome feedback from our users, and strive to provide you with the best solutions for your ArcGIS Platform. You can Pick up Clean My Org from the Marketplace, here. If you have any feedback, questions, or requests for Clean My Org, or any of our other solutions, please feel free to reach out to us at connect@geo-jobe.com

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Occasional Contributor

"Items" category of our suite of 70+ Tools!

More Control Over Your Users

Admin Tools for ArcGIS version 1.5 includes two new features for Pro that give ArcGIS Admins more control over the users in their organizations. There is now a dedicated tool for bulk updating the user types and roles of your ArcGIS Organization members. Use Update Users Type and Role to adjust the settings for multiple users in three simple steps.

The Delete Pending Invitations tool will allow ArcGIS Admins to easily clean up the pending invitations that were set up for potential new users to your ArcGIS Organization that, for one reason or another, never quite made it in.

Search by Service URL

This latest update for Admin Tools for ArcGIS sees the return of some functionality from some historic versions. The Export Web Maps by Service URL will allow ArcGIS Admins to download a CSV with Web Maps that have layers with a specific service URL.

This update will be great for our long-time users who will recognize the return of some very specific (but important) workflows from historical versions of Admin Tools. Most notably, we have dedicated the ability to search and export lists of web maps by specific service URLs (including partial text string matches!) into its own tool. For example, if you wanted to search all your web maps for services that still use ‘http://’ instead of ‘https://,’ or you want to see what web maps are using services that contain the word ‘park,’ you now have a specific tool to do so!

– Blake Bilbo, Head of Customer Support

Improvements

In addition to these new features, Admin Tools for ArcGIS version 1.5 brings a number of improvements. The Proxy and HTTPS Updates bring additional security to Admin Tools and fits with Esri’s commitment to TLS 1.2 compliance. ArcGIS Administrators can find what they’re looking for more quickly with the upgrades to filtering. Dashboards have been added as a filterable item type, and User Filtering now allows for searching by part of a name. Please note, the partial search functionality only works with the first part of the name – i.e. “Chris” will bring up “Christopher”, “Christian”, and “Christina”, but “son” will not bring up “Johnson”, “Anderson”, and “Jackson”.

Screenshot of Admin Tools for ArcGIS Users list. There is a filter applied for users with the name "Steve". Results include both users with the first name "Steve" and "Steven".Notice how results include both “Steve” and “Steven”.

Interested in Admin Tools for ArcGIS, but your organization doesn’t have it already? Check out the Free and Pro versions on Esri’s ArcGIS Marketplace. We even offer custom builds for Portal.

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Occasional Contributor II

We are pleased to announce that we have a brand new version of Admin Tools for ArcGIS! With Version 1.3comes new features, even more improvements, and a few squashed bugs. 

New in 1.3
• Copy Symbology from Web Map – Update multiple web map symbols from one or more web maps
• Update User Level – Updates user levels to Level 1 or Level 2 in bulk
• Enable / Disable User Login – Enables or disables ArcGIS and/or Portal Login
• Delete Pending User – Filters users that have not logged in and lets you delete them

Other Improvements, Fixes, & Enhancements
• Thumbnail Generator – Save design templates to local browser, import/export templates
• Change User Entitlements – Added option to stop email notifications on change
• All Item Tools – Can now filter items by Categories
and more!

Version 1.3 of Admin Tools comes on schedule as we aim to release regular updates as requested by our vast user community. Many of the improvements and new tools in this release come directly from user feedback.

Admin Tools V1.3

Read more about all the new functionality in this blog post

or

Get started right away and get it from the ArcGIS Marketplace (it takes less than 2 minutes to Provision)

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Occasional Contributor II

An awesome milestone for us at GEO Jobe as the Admin Tools for ArcGIS Online solution now has more than 4,000 provisions to organizations around the World! Admin Tools has remained on top of the “popular” list in the ArcGIS Marketplace pretty much since the get go a couple of years ago! Thanks to all the users! 

So, who uses Admin Tools you might ask?

GEO Jobe’s global community of users and customers include “power” users and ArcGIS Administrators from natural resources companies, airports, state, local and federal government agencies, utilities, high schools (K-12 GIS), colleges and universities facilities, nonprofits, GIS consultants and more. Professionals in these sectors have tapped GEO Jobe to provide them with the tools they need to get the job done when time is limited. Admin Tools  for ArcGIS Online provides some 60+ tools (90% of these tools are bundled in the free version) that greatly simplify routine tasks. These include tools to perform the following tasks:

  • create and manage groups
  • tag, move, share, delete items
  • update web map urls
  • manage delete protection
  • manage user entitlements
  • update user credits and roles
  • delete and migrate users
  • import / export data
  • email users
  • Much more!

Interested in Trying Admin Tools?

Admin Tools for ArcGIS Online is available to GIS administrators and other GIS professionals in Free, Pro, and for Portal (ArcGIS Enterprise, on-premise) and can be found in the ArcGIS marketplace (marketplace.arcgis.com). See more at http://www.geo-jobe.com/admin-tools/

Read more on this milestone, and once again, Thanks! We''ll see you at EPC & DevSummit! 


#To Get Admin Tools for ArcGIS Online:

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Occasional Contributor

Providers can now create a listing for Web AppBuilder widgets. Follow these steps to add a custom widget listing in ArcGIS Marketplace. 

  1. Verify that you are signed into ArcGIS Online as an administrator of your organization that has listing privileges.
  2. From the Content page, click Add Item and select From my computer.     From computer 

    Browse your computer for a zip file containing the Web AppBuilder Widget. See required files for the proper way to store your widget files. 

  3. In the Add an item from my computer window, on the dropdown arrow, select AppBuilder Widget Packagecustom widget 
  4. Add a title and proper tagging to your new item.WAB
  5. Click Add Item.                                                                                                                                                            After you add the item, you are directed to the Overview page in ArcGIS Online. 
  6. Select the Settings tab.                                   WAB
  7. Under General Settings, click Create Listing.  listing                                                                You will be directed to the details page in ArcGIS Marketplace for the new listing that you want to create.
    Take your time when filling out the information for your new listing. Listings are a great way to promote your product to potential customers, the more information you provide, the easier it will be for customers to decide if your listing is what they need. Read our help documentation for tips on how to create a successful listing.
  8. Click Save.                                                                                                                                                                  You have created a listing for Web AppBuilder widget. You can publish your listing as needed and have it available in the ArcGIS Marketplace. 

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Occasional Contributor

ArcGIS Marketplace providers can now create listings for ArcGIS Pro add-ins. Follow these steps to create an ArcGIS Pro add-in listing.

  1. Verify that you are signed into ArcGIS Online as an administrator of your organization that has listing privileges.
  2. From the Content page, click Add Item.
  3. Select From my computer.                                                                    From computer                                                                                                      Browse for the Pro add-in file that you want to list, enter a title and tags, and click Add item.Add item                                                        After you add the item, the item overview appears.
  4. Select the Settings tab.                               Details pro
  5. Under General Settings, click Create Listing.create listing                                                          You are directed to a new listing details page in ArcGIS Marketplace.
    Take your time filling out the information for your new listing. Listings are a great way to promote your product to potential customers, the more information you provide, the easier it will be for customers to decide if your listing is what they need. Read our help documentation for tips on how to create a successful listing.
  6. Click Save.                                                                                                                                        You now have a listing for your ArcGIS Pro add-in. You can publish your listing and have it available in ArcGIS Marketplace.

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Occasional Contributor

If you’re a provider and would like to list your hosted web layers as data content on ArcGIS Marketplace, here are the steps on how you can get this done! 

First, you have to publish a data service in ArcGIS Online. Here’s how:

  1. Verify that you are signed into ArcGIS Online as an administrator of your organization that has listing privileges.
  2. From the Content page, click Add Item and select From my computer.

                   Add item from my computer

       Browse for your data, for example, a scene layer package. Enter a proper title with tags and select Add item.

               Add a title and tags to your upload

 

      Make sure that you have the box checked for publishing the file as a hosted layer. This will be key when it comes to creating a listing in ArcGIS Marketplace.

 

  1.      From the Content page, open the Item details page of the hosted layer that you uploaded.
    1. Select view item details

 

  1.      Select the Settings tab.
    1. San Diego details page

 

  1.      Under General Settings, select Create Listing.
    1. create listing

            You will be directed to the details page in ArcGIS Marketplace for the new listing that you want to create.

            Take your time when filling out the information for your new listing. Listings are a great way to promote your product to potential customers, the more information you provide, the easier it will be for customers to decide if your listing is what they need. Read our help documentation for tips on how to create a successful listing.

 

  1.      Click Save.

Congratulations! You’ve created a data listing!

 

 

You can bundle together multiple web layers in a single listing for users. You can offer data such as elevation data or demographic data to go with your feature layer. Here's how you can do that:

  1.       After you have created the listing, select Edit.
    1. Edit button

      NOTE: Your listing needs to be saved first in order to see the Bundling options on the listings page. Once it's saved, you will see the Bundling options on the listing details.

  1.       Click Bundle data with listing.

       Bundle

  1.       From the Bundle Items window, under Available Items, select the layers that you want to bundle together to the listing.

      These layers will be moved to the Bundled Items category for you.

  1.       Click OK.

      You can repeat steps 2 and 3 to add other layers to the bundle.

  1.      Click Save.

 

You can follow these steps for other supporting hosted data services.

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Occasional Contributor II

Each year the EPC event provides us with the opportunity to connect with other partner companies (think B2B) and meet directly with our Esri partner reps. We share more about a couple of partner companies that we work with as well as a video interview about opportunities in the ArcGIS Marketplace.

Of particular interest this year at EPC was the unveiling of Esri’s new tagline, “The Science of Where” (TM). To many, this new branding is particularly interesting and useful as it really does do a great job of simplifying and describing what it is that those of us in “the industry” do! At EPC this year, Esri President, Jack Dangermond not only introduced us to the new tagline, we also heard about his commitment to advancing GIS and spatial science, pushing the technology to the limits and continuing to innovate. As a company, Esri continues to add partners to their growing network. Revenues are growing, ensuring continued investment in R&D, education, and enabling the company to commit to a path forward where sustainability, integrity, and innovation are the foundation. For GEO Jobe as a company, this is awesome to hear and we look forward to our continued growth as well in addition to working with other Esri partner companies and small business startups who are getting a kick-start via the Esri startup program.

Are you a small business startup or potential startup looking for a partner to help get your app to market? Perhaps we can help. Please do hit us up to chat more about opportunities.

Continue reading about our partnerships with Esri startups GeoMarvel and Mapillary in this article.

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