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Share private content from primary organization to community organization members using ArcGIS Hub Premium

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10-30-2025 06:14 PM
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IkechukwuChristian-Ezeofor
by Esri Contributor
Esri Contributor
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‎10-30-2025 06:14 PM

You are an administrator managing a community organization using ArcGIS Hub Premium and need to effectively and efficiently share content privately from your primary organization to members of the community organization. 

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ArcGIS Hub Premium enables seamless collaboration between primary and community organizations. This guide walks you through an admin-friendly setup that ensures: 

  • A secure content sharing framework from primary to community organization 
  • All existing community members can access shared content 
  • New community members automatically receive the same access 
  • A robust and sustainable process 

Overview 

Below is a visual framework of this content sharing setup. At the core is a “New group” within the community organization, and a key connection to the primary organization by adding members who have access to the content to be shared. 

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 Setup 

This process requires administrative access to your ArcGIS Online (Online) community organization.

  1. Create a new group

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1. Sign in to your Online community organization as an administrator

2. Navigate to Groups tab 

3. Click Create group button 

4. Under Group membership > Who can be in this group?, choose either: 

a. “Partnered collaboration and my organization's members only”, or 

b. “Any organization's members” 

5. Click Save 

TIP: Before proceeding with the next setup, duplicate the current browser tab, as you will need to return to this group later in step III. 

Learn more about Groups and how to create them in Hub. 

 

     II. Make the new group the default group for all new community members 

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1. In the duplicated tab, navigate to Organization Tab > Settings 

2. Navigate to the New member defaults menu 

3. Scroll to the Groups section 

4. Click the Manage groups button 

5. Search and select the group you just created 

6. Click Save 

 

     III. Add existing community members 

1. Go to the group you created in Step I (original browser tab) 

2. Click Invite members 

3. Select the top checkbox above the members list to bulk select all members 

4. Ensure the checkbox for Add organization members without requiring confirmation is selected 

5. Click Add members to group 

 

     IV. Add primary organization members for private content sharing 

 1. Repeat the Invite members flow above 

2. This time, toggle ON the filter Include this and partnered organizations' members 

3. Ensure the filter toggle for Collaboration coordinators only is ON 

4. Select relevant members from the primary organization 

5. Click Add members to group 

 

Congrats, you are done ✅ 

You now have a group, which holds all your current and future community members, as well as key content contributors from your primary organization. The primary organization content contributors can now give content access to this group in a variety of ways from the primary organization, and all community organization members can then access that content. 

Why not use the default administrative group? 

Yes, this is an excellent question because every community organization already comes with a default administrative group which contains all community members. However, this group does not allow you to add members from the primary organization which is a key linkage for content sharing.  

To enable private sharing from the primary to the community organization, create a new group to serve as your shared access gateway. 

Quick recap 

Here’s a helpful table for a summary takeaway. 

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We want your feedback! 

Have any ideas or requests related to content sharing from primary to community organizations in Hub? Let us know: 

  • General thoughts? Comment below 
  • Want to help shape the future of content sharing between organizations in Hub? Join the ArcGIS Hub User Lab. 

 

Go further with ArcGIS Hub 

  • Find out what’s new and learn best practices on the ArcGIS Blog 
  • View presentations, demos, and how-to videos on our ArcGIS Hub playlists 
  • Find inspiration in the Hub gallery