topic Re: T3G2017 AGO Topic: Management in T3G Questions

T3G2017 AGO Topic: Management

CharlieFitzpatrick — Sat, 22 Apr 2017 06:21:28 GMT

In T3G2017, as part of homework AFTER Day 1 (April22) and BEFORE Day2 (by Thu April27), we want participants to look at information on GeoNet and post a question, offer an answer, or give an observation about working in ArcGIS Online Organization accounts. The four themes from which to choose and contribute at least one entry are

Technical: start up, generating logins, setting roles and privileges
Content/sharing: Getting users generating and sharing content
Collaboration: Creating, using, and managing groups effectively
Management: Organization operations, especially maintenance at end of marking period, semester, or year.

THIS THREAD IS ABOUT MANAGEMENT ASPECTS. (REPLY BELOW)

Re: T3G2017 AGO Topic: Management

__invited__richardbschultz720 — Sat, 22 Apr 2017 19:26:14 GMT

Does anyone have a step-by-step booklet or tutorial for using the GeoJobe app?

Re: T3G2017 AGO Topic: Management

PeterStetson1 — Sat, 22 Apr 2017 19:27:35 GMT

How do you preserve a student's data from one semester to another?

Re: T3G2017 AGO Topic: Management

DominiqueEvans-Bye — Sat, 22 Apr 2017 19:27:36 GMT

When I first set up the org & invited students, I didn't have a way to identify when they are no longer enrolled. I've since started adding the year they graduate to their username so I can get rid of them at the appropriate time.

Re: T3G2017 AGO Topic: Management

JamesHopper — Sat, 22 Apr 2017 22:31:37 GMT

I work for EAST and have about 230 schools with individual org accounts. They usually call us for support before trying ESRI but we didn't have a way to log in to their accounts. This is especially problematic when the teacher leaves and the email address the account was created with is no longer valid. We are now working with ESRI and individual teachers to add an account with an email that we control as an admin in their orgs.

I would highly encourage you to work with your tech support at your org to make sure that you have a backup account as an admin that the tech people know about and can access.

Re: T3G2017 AGO Topic: Management

BrandiLeRoy1 — Mon, 24 Apr 2017 13:09:29 GMT

Do I have to set other teachers as administrators in order for them to add students to the org. I add all the freshmen as I teach them all but some other teachers might have other students in their classrooms that have not been added?

Re: T3G2017 AGO Topic: Management

CathyCooper — Mon, 24 Apr 2017 14:55:50 GMT

In my Org I have 10 students named STU101 – STU110. User names and passwords are the same. Can each student set his own password? Can I see the work of each student? At the end of the semester can I reset each name and access to the starting point? Can the old students get into the account again? What is the best way to handle the access? Thank you.

Re: T3G2017 AGO Topic: Management

DominiqueEvans-Bye — Mon, 24 Apr 2017 23:27:47 GMT

If the student is still active at the school, just leave the account alone, nothing will change. If the student leaves and you want to keep some or all of their files, as an admin, you can go into their account and change ownership of their data. Under the Actions column go to manage items. There you can delete or change owner by checking the box next to the data.

If the student has delete protected their work, I've been able to transfer ownership of the files, then I can delete the member after I clear their account. This is tedious to do. I'm hoping to learn more about GeoJobe for management.

Re: T3G2017 AGO Topic: Management

sylvialeggette — Tue, 25 Apr 2017 13:34:08 GMT

This is a great tip. I work at the district level and am the only one to provide support to schools that have org accounts. I learned the hard way that I needed to have an admin account in each of the school's org accounts in order to provide support more efficiently. However, I find the trade off is that they don't build their own problem-solving capacity. They sometimes take a spoon feed me approach to learning to use and maintain their accounts. For now I do not have a problem providing the support, however, my concern is that as we increase the teachers and students who use org accounts I may not be able to maintain this model of support.

Re: T3G2017 AGO Topic: Management

AndrewDojack — Tue, 25 Apr 2017 14:48:50 GMT

Dominique:

This a really good yet simple solution to this problem. Thanks for sharing.

Andy

Re: T3G2017 AGO Topic: Management

BruceIngram — Tue, 25 Apr 2017 17:04:57 GMT

I have been slowly, one by one deleting old students and their data, its been long and tedious, I am still a year or two behind. I asked if there was a solution, I was told about a tool on Geo Jobe that would handle deleting multiple users and their content. It does this and more, would like to thank whoever gave me this tip!

Re: T3G2017 AGO Topic: Management

AmyWork — Tue, 25 Apr 2017 17:21:03 GMT

This is a great idea Dominique!

Re: T3G2017 AGO Topic: Management

BruceIngram — Tue, 25 Apr 2017 17:29:48 GMT

The Geo Jobe Admin tools allows you to delete multiple students at one time and transfer ownership of their content at the same time. What a relief!!

Re: T3G2017 AGO Topic: Management

HarrisPayne — Wed, 26 Apr 2017 00:30:41 GMT

Hi Bruce,

Where does one find the Geo Jobe Admin tool? Do you need to delete the student content before deleting the student?

Re: T3G2017 AGO Topic: Management

BruceIngram — Wed, 26 Apr 2017 02:06:53 GMT

Here is the link https://marketplace.arcgis.com/listing.html?id=c34019b0623041608df4d06970a7a96a

That is the nice thing, you can delete the student and content, or delete the student while changing the ownership of the content. It appears that you can do that with multiple students at once.

Re: T3G2017 AGO Topic: Management

AndrewDojack — Wed, 26 Apr 2017 16:51:27 GMT

Rich:

I am pretty sure I watched this video before I mass deleted a bunch of users.

Andy

Re: T3G2017 AGO Topic: Management

AndrewDojack — Wed, 26 Apr 2017 16:52:41 GMT

Rich:

I am pretty sure I watched this video before I mass deleted a bunch of users.

Andy

Re: T3G2017 AGO Topic: Management

MartinSchmidt3 — Thu, 27 Apr 2017 02:13:13 GMT

My management questions are:
1. GeoJobe Admin tools looks useful and I think it's correct to say it's not really in my Org, it's a separate program that just acts on my Org. However, it seems to take a lot of clicks to get to the tools - is there a direct way?

2. How do I limit credit use for an account? And there's a reference to the "default organization-wide credit monitoring strategy" - is that something I set in AGO or just a "company policy"?

3. Given that ArcGIS Pro is licensed by an Org account, how will we do this for student accounts? Even downloading and installing Pro needs a licensed account, so can I install Pro on multiple computers with my Administrator account or need it be one install per each specific licensed student account? Then a student can use his/her assigned licensed account to open Pro on any computer that has Pro installed? And then the next year I just re-assign Student01, Student02, etc., to different students (with a new password) and they'll still be able to open Pro?

4. Students aren't very good about logging out - are logins in AGO dropped after a certain amount of time? If not, after a while I could have years of students still logged in to an account!

Re: T3G2017 AGO Topic: Management

AllisonHoff — Thu, 27 Apr 2017 22:55:41 GMT

When I open a tool in the Admin Tools app there is a video link and question mark in the top right corner.

GeoJobe also has a YouTube channel with playlists GEO-Jobe - YouTube
Clicking on the question mark takes you to help documentation (below) and images.

Welcome to Admin Tools for ArcGIS℠ Online

Before using Admin Tools for ArcGIS℠ Online, it is recommended that you view the Quick Start Diagram. You can also view the GEO Jobe Knowledge Base for how-to's and troubleshooting regarding GEO Jobe products, including Admin Tools. Close this window by clicking the X symbol in the top right.

Re: T3G2017 AGO Topic: Management

MaribelVelez-Ramos — Fri, 28 Apr 2017 17:41:22 GMT

How many administrators can we have at Akins High School Arcgis Online? Multiple teachers use the organization and currently only two have administrative access.

topic Re: T3G2017 AGO Topic: Management in T3G Questions

T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

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Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Re: T3G2017 AGO Topic: Management

Welcome to Admin Tools for ArcGIS℠ Online

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Re: T3G2017 AGO Topic: Management