topic Re: Inbox - Show Who is Working on a Survey in ArcGIS Survey123 Questions

Inbox - Show Who is Working on a Survey

MeleKoneya — Thu, 09 Apr 2026 19:49:23 GMT

We have a Wildland Fire Assessment Survey that several users have access to.

We would like to be able to allow users to pick a survey they'd like to complete and once it is started, than other users would not see it in their inbox.

Or possibly, show in the inbox who is working on the survey.

Any thoughts on how to accomplish this?

Thank you

Mele

Re: Inbox - Show Who is Working on a Survey

Neal_t_k — Thu, 09 Apr 2026 20:38:24 GMT

It won't be "live" in that users will have to submit the survey to update the status for the inbox, but you could add a username and status to the instance name.

Understanding the Instance_Name setting - Esri Community

Instance name—ArcGIS Survey123 | Documentation

Autopopulating Username:

XLSForm essentials—ArcGIS Survey123 | Documentation

Prepopulate answers—ArcGIS Survey123 | Documentation

Once a survey is assigned to a person, meaning they are working on it. You can put a query on to limit what is seen in the inbox.

something like:

<username_field> IS NULL OR <username_field> = ${username}

Prepare to edit existing survey data—ArcGIS Survey123 | Documentation

Re: Inbox - Show Who is Working on a Survey

DougBrowning — Thu, 09 Apr 2026 21:37:53 GMT

Sounds like they will have internet access? I would make a Dashboard and it could be slick. You could color code, etc and use launch links to open the forms into 123 app. Dashboard works decent on a tablet browser. Could do experience builder also but its a learning curve there.