topic Re: Sending an email after submitting data in ArcGIS Survey123 Connect in ArcGIS Survey123 Questions

Sending an email after submitting data in ArcGIS Survey123 Connect

KaiBehncke — Tue, 11 Feb 2025 14:33:01 GMT

Hello all,

I have created a nice survey aith ArcGIS Survey123 Connect. It works nice but I would like that the sender gets an email after sending the data. Does anybody know a solution for that?

Many regards, Kai

Re: Sending an email after submitting data in ArcGIS Survey123 Connect

JakeSkinner — Tue, 11 Feb 2025 14:57:48 GMT

Hi @KaiBehncke,

The below document may give you what you need:

https://community.esri.com/t5/python-documents/send-email-when-a-feature-is-added-to-an-arcgis/ta-p/920545

Re: Sending an email after submitting data in ArcGIS Survey123 Connect

JRhodes — Tue, 11 Feb 2025 16:13:04 GMT

Hi Kai,

There are a few ways to do this - I prefer using webhooks (with either Make or Power Automate) because they are event-driven (the event being submission of a survey record).

The Survey123 webhook documentation would be a good place to start: Webhooks—ArcGIS Survey123 | Documentation

How difficult this would be depends on what your requirements are for the source of the email. If it's acceptable to set up a free gmail account to send the emails, that makes the whole process super easy. If you need to send the emails from your organization's domain, authentication to your email server often makes things a bit trickier.

I've done this a bunch, so I'm happy to answer questions.

Re: Sending an email after submitting data in ArcGIS Survey123 Connect

abureaux — Wed, 12 Feb 2025 16:48:20 GMT

Here is the Make/Integromat guide. Quite simple.

Here is a Power Automate guide from Esri. Not the one I was looking for though. This makes it look harder than it is (it is crazy easy now). Maybe I'll just make one myself if I can't find the one I am thinking of.

This should be the Python guide. Generally wouldn't recommend unless you absolutely need to do it this way.

Here are a few of my old guides (for Power Automate). They are likely beyond scope for what you need right now, but in case you progress beyond just wanting to send an email, they may help.

Re: Sending an email after submitting data in ArcGIS Survey123 Connect

KaiBehncke — Mon, 17 Feb 2025 07:02:32 GMT

Thank you very much 🙂