topic Re: Survey 123 Send Email When Submitted in ArcGIS Survey123 Questions

Survey 123 Send Email When Submitted

MatthewMcCloskey — Tue, 09 Jul 2019 18:10:21 GMT

I've created a public facing form and I would like to send an email to the user when they submit the form. One of the fields in the form is for the users email address. I would like to use the email address that the user inputs into this field to send a confirmation email to when the user submits the form. Is this currently possible with Survey 123? Could this be accomplished with webhooks?I've seen workflows that use Geoevent server but in those workflows an email is sent to the same email address for every survey.

Re: Survey 123 Send Email When Submitted

Anonymous User — Wed, 10 Jul 2019 16:53:28 GMT

Hi Matthew,

Yes, this is possible with webhooks. Please check out our documentation and blog posts on webhooks, as well as our youtube videos for more information on how to do this, there are some god examples of exactly what you are after.

Phil.

Re: Survey 123 Send Email When Submitted

CarlyKeen1 — Wed, 08 Jul 2020 21:49:18 GMT

Matthew McCloskey were you able to find the solution to your question? I am trying to do the same thing, but the response that was given was too vague for a novice like me. Do you have any suggestions or direct links to tutorials you found? Thank you for your help!

Re: Survey 123 Send Email When Submitted

KyleFuller2 — Thu, 03 Sep 2020 15:18:04 GMT

I am also looking for an answer to this.

Re: Survey 123 Send Email When Submitted

Anonymous User — Thu, 03 Sep 2020 23:30:24 GMT

Hi Kyle,

Here are some useful links to documentation and posts regarding configuring Survey123 and webhooks:

Webhooks—ArcGIS Survey123 | Documentation

https://community.esri.com/groups/survey123/blog/2019/06/04/survey123-tricks-of-the-trade-integromat

https://community.esri.com/groups/survey123/blog/2019/11/08/creating-ms-flow-webhooks-for-survey123-surveys-in-arcgis-online-part-1

https://community.esri.com/groups/survey123/blog/2018/07/19/automating-workflows-with-survey123-and-microsoft-flow

How To: Configure an Integromat webhook to upload ArcGIS Survey123 Feature Reports to a cloud service provider

Survey123 – Integromat Support

Survey123 | Microsoft Power Automate

If you are using a different webhook provider, you will need to follow the steps on how to set up email notifications based on their documentation, however the process should be similar.

Regards,

Phil.

Re: Survey 123 Send Email When Submitted

AshleyPattersonTheMapNERD — Thu, 21 Oct 2021 00:49:24 GMT

Thank you for asking this question!

Re: Survey 123 Send Email When Submitted

AshleyPattersonTheMapNERD — Thu, 21 Oct 2021 00:50:03 GMT

Thank you for saying exactly what I was thinking.

Re: Survey 123 Send Email When Submitted

SamuelBortz — Wed, 08 Jun 2022 14:25:37 GMT

Has anyone had issues with the "Date" field being sent over via email from Make once the survey has been submitted? When submitted in my test trials, instead of the date "6/8/2022" being sent over, it will send over a random set of 14 digits.

Re: Survey 123 Send Email When Submitted

PatrickCruz — Wed, 01 Mar 2023 03:54:11 GMT

Are there any options for ArcGIS Enterprise?

Re: Survey 123 Send Email When Submitted

ChiaLeeWong — Wed, 18 Sep 2024 02:25:06 GMT

Any links that uses ArcGIS Online solution instead of Microsoft Power Automate and Integromat for anonymous users submitting Survey123?

Re: Survey 123 Send Email When Submitted

DerekMStrout — Wed, 04 Mar 2026 21:35:05 GMT

Hello Community,

Just checking to see if using webhooks through something like Power Automate is still the recommended strategy for sending confirmation emails to survey respondents. We've done that in the past successfully, but it's been a while and not sure if I'm missing a native solution within Survey123.

Thanks!