topic Photos not transferred when "Copy sent data to a new survey" (Survey123) in ArcGIS Survey123 Questions

Photos not transferred when "Copy sent data to a new survey" (Survey123)

chrisvdw — Tue, 17 May 2022 23:02:51 GMT

I have a survey that contains three repeats. Each repeats captures photos. Once the survey is sent and then later the user decides to "Copy sent data to a new survey", the photos do not get loaded into the new survey.

What should I do to fix this issue.

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

ZacharySutherby — Tue, 17 May 2022 23:18:55 GMT

Hello @chrisvdw,

This is intended functionality of Survey123, what can be done is if the survey still resides in the Sent folder when the user copies the data to a new survey they can select the folder icon to upload an existing photo on the device. From there Survey123 will ask where to select the image from Photos or Files, have them select Files and navigate to the Survey123 install folder within that folder there will be an ArcGIS folder which will contain a My Survey Attachments folder. That My Survey Attachments folder will contain all the attachments for surveys in the Drafts, Outbox, and Sent folders.

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

Katie_Clark — Wed, 18 May 2022 13:24:08 GMT

Hi @ZacharySutherby , I came across this post and read your answer - just curious why is this behavior intentional? And would using the "allowUpdates=True query" expression in the XLS form change this? (since this is used to return repeat data when editing an existing survey)

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

chrisvdw — Wed, 18 May 2022 16:09:34 GMT

Since when did this intentional function took place. In the past this was not an issue. Is there anyways that I could modify the Survey to allow photos to be transferred/copied to the new survey when selecting "Copy sent data to a new survey".

If that is not an option do you know when will I be able to edit my answers within the Repeats when I select "Edit and resend".

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

ZacharySutherby — Wed, 18 May 2022 17:01:36 GMT

Hello @chrisvdw @Katie_Clark,

Since images in surveys that reside in the Sent folder are stored in the My Survey Attachments folder, when a survey is copied to a new survey the images are not copied in order to ensure image files are preserved in the original survey and no name space issues occur in the My Survey Attachments folder.

The workflow noted above of browsing to the images and uploading them will ensure that the images are provided a new unique name and won't cause any namespace issues in the My Survey Attachments folder.

To edit answers within the repeat in the Inbox and Sent folder you will need to specify query allowUpdates=true in the bind::esri:parameters column of the XLSForm.

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

Katie_Clark — Wed, 18 May 2022 17:19:16 GMT

@ZacharySutherby thanks for taking the time to explain 🙂

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

chrisvdw — Wed, 18 May 2022 22:54:13 GMT

Thank you for you response, that resolved the issue that I had for a very long time.

Re: Photos not transferred when "Copy sent data to a new survey" (Survey123)

cbolen — Fri, 13 Jan 2023 22:14:58 GMT

Related to the same function, the 'Copy sent data to a new survey' appears to carry over the x,y location as well. Is that intentional or known limitation of the function. Points are thus stacked on top of another vs a new location being recorded.