topic Re: Survey123 limit number of submissions of survey in ArcGIS Survey123 Questions

Survey123 limit number of submissions of survey

SarahHollier — Wed, 01 Jul 2020 15:14:05 GMT

Hi,

Is there a way to limit a survey in the following ways

so a person can only submit 1 form per day but would be allowed to submit again for another day
so only 20 submissions can be made per day

The survey is for a permit to a site and we are looking to restrict the numbers of visitors to 20 a day and only allowing a person to visit once per day, the permit includes name and vehicle registration as well as address.

Any help would be greatly appreciated, I am struggling to work it out and need to have this up and running asap.

Thanks

Sarah

Re: Survey123 limit number of submissions of survey

Anonymous User — Wed, 05 Aug 2020 02:18:39 GMT

Hi Sarah,

Are the users currently using the Survey123 field app or web app to submit the survey? Also what version of field app and/or web app, and what version was the survey published with?

There is a setting in the Survey123 website to allow a submitter to only submit a survey once, however this can not be configured on a daily basis or to a different limit, such as 20. This only applies to the web app, and not surveys submitted from the field app.

I encourage you to submit an enhancement request via Esri Support. Our Support team will assign an official enhancement number for your records. Similar requests from other customers can then be attached to the same enhancement request, which helps us assess demand for the enhancement and prioritize it accordingly.

Regards,

Phil.

Re: Survey123 limit number of submissions of survey

Danielle_Journey — Wed, 13 Jan 2021 22:12:49 GMT

Did you ever find a workaround to limiting the number of submissions on a survey? I'm looking to do something similar. Thanks!!

Re: Survey123 limit number of submissions of survey

SarahHollier — Wed, 07 Apr 2021 13:15:27 GMT

Apologies I have only just seen your reply, unfortunately I didn't manage to find a solution yet, we are currently looking into different options for this survey and may need to take it out of survey 123 to meet business requirements.

Re: Survey123 limit number of submissions of survey

SarahHollier — Wed, 07 Apr 2021 13:27:03 GMT

Please accept my apologies for the delay in getting back to you. Thank you for replying.

All users will be submitting using the web view, we cannot use the field app as it needs to be available for members of the public to submit to. We are currently looking into other options at the moment for the provision of these permits but I will submit an enhancement request as we have had few requests in our organisation for this feature.

Thanks

Sarah

Re: Survey123 limit number of submissions of survey

Richard_Purkis — Fri, 01 Jul 2022 14:38:26 GMT

@SarahHollier @Danielle_Journey A new Enhancement request has been raised for this functionality to be added in a future release:

ENH-000150454: Provide the functionality to limit the number of submissions for a survey in Survey123

Re: Survey123 limit number of submissions of survey

ZaneWalkerNFG — Wed, 06 Jul 2022 20:53:01 GMT

Is it possible to set a field to establish a "Total number of survey submissions" and then use python to "close" or "modify" a map once submissions exceed a certain number? Basically, a workaround until the feature gets built in to Survey123 or Field Maps.

Re: Survey123 limit number of submissions of survey

RM-ZaneWalkerGISS-T — Tue, 19 Jul 2022 14:30:43 GMT

@Richard_Purkis Is there any way we can see the status of this Enhancement request?

Re: Survey123 limit number of submissions of survey

Richard_Purkis — Tue, 22 Nov 2022 11:08:45 GMT

Just a quick update posting the resolution from this thread

Using the new pulldata("@layer") function you can count the number of records submitted to a survey (granted that your survey layer has query capabilities enabled). With that, you can build a constraint to prevent further submits, and show a message indicating that the survey is closed.

Check out this video on minute 22:10, as it describes how to do it. Also some additional help in this blog, and this help topic.

The above is not quite the same as 'closing the survey', but it may do it for you.