idea Adding an ENTRY LIMIT option to automatically close a form after a set amount of entries in ArcGIS Survey123 Ideas

Adding an ENTRY LIMIT option to automatically close a form after a set amount of entries

JonasGipiskis — Tue, 13 May 2025 08:18:36 GMT

Survey123 would check after submission if the form wouldn't exceed a certain amount of limit and not allow submission. Example: Form limit = 20. 21st person when pressing submit would get a pop-up saying form collection has closed.

Re: Adding an ENTRY LIMIT option to automatically close a form after a set amount of entries

Neal_t_k — Tue, 13 May 2025 13:18:08 GMT

You could try doing a pulldata("@layer", "getValue", "attributes.TotalCount"......." and make the whole form be relevant on being less than 20 submissions in the layer. If it is greater when they open it have a note saying the form is closed. You could also have a hidden required relevant field that wouldn't allow a submission if greater than 20. Probably not as elegant as a built in submission limit, but could work.

https://community.esri.com/t5/arcgis-survey123-questions/using-the-pulldata-layer-functions/m-p/1569836

Re: Adding an ENTRY LIMIT option to automatically close a form after a set amount of entries

AlfredBaldenweck — Tue, 13 May 2025 13:39:22 GMT

The only issue with the pulldata() that it seems to check for the submission count the first time you open the survey, but not each additional submission unless you close and re-open the app. Additionally, offline workflows would get wonky.

One possible workaround is to set up a webhook or something that emails you when there are more than 20 records, then you can manually close the survey and just delete the extra records.