idea Allow Viewers to fill in and submit surveys in Survey123 web and field apps in ArcGIS Survey123 Ideas

Allow Viewers to fill in and submit surveys in Survey123 web and field apps

apmac17 — Mon, 08 Aug 2022 21:51:45 GMT

I am hoping that ESRI can provide the ability for Viewer user types in Enterprise GIS to fill in surveys in Survey123 that are shared with "Everyone" in both the web app and the field app. It doesn't make sense that anonymous users can submit surveys while viewers cannot.

It is important to be able to pull in the credentials of the viewers when a survey is submitted. We have hundred of potential users so changing their user type to Field Worker is not an option. Also, adding fields where users have to manually plug in their name/email in an anonymous form is not an option, as the forms need to be as short and simple as possible.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

GillesLavandier — Tue, 09 Aug 2022 09:38:37 GMT

Couldn't agree more on this!

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

MaxMolello — Tue, 09 Aug 2022 13:11:36 GMT

Completely agree, and also be able to submit answers to surveys shared to Organization, not just Everyone.

The whole purpose of Survey123 is to easily collect info from many people, but without this ability it is truly useless in an Enterprise environment.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

RobynSnookCCB — Fri, 02 Sep 2022 11:24:05 GMT

This would be nice in ArcGIS Online as well. There isn't much point in using survey123 in the organization if viewer accounts are unable to submit. Would be easier and cheaper to use survey monkey or google than Survey123.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

Michael_Kraus — Wed, 22 Feb 2023 23:38:42 GMT

It would be great if ESRI could consider this one. Our Creator users can complete a survey, but our Viewer users can't. However we can open the survey up to public access and then anonymous users can complete the survey. Does this make sense? Viewer users have been paid for either individually in AGOL or as part of the licensing in ArcGIS Enterprise, so why do anonymous users have more capability than Viewer users?

We can't justify a Creator user licence for everyone who would like to complete a survey. Not having this capability is having us looking at non-ArcGIS options for gathering data in the field and is detracting / devaluing our ArcGIS platform.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

FrancisHourigan1 — Fri, 11 Aug 2023 20:36:58 GMT

Totally agree. We do not want to open our surveys up to the general public but we do want our Enterprise (SAML) users to be able to complete surveys on our internal Sites page. A perfect example of this is something like a data collection request. we have executives at a viewer level and they want to request drone, GPS, and survey data to be collected by our GIS staff. A Survye123 embedded into our Stire page is the perfect way to do this.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

PaulLandman — Wed, 16 Aug 2023 08:56:02 GMT

We have a Local Government Enterprise Licence, and the fact that we now cannot use Survey123 for an internal process is quite incomprehensible. There are several thousand employees who we have previously sent Survey123 forms to, but since we only have 250 actual Licences, then the vast majority cannot complete the questionnaires. Surely ESRI have to reinstate permissions for internal users to complete published internal forms?

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

cmadumer_AMZ — Fri, 18 Aug 2023 20:35:01 GMT

Is there a workaround for this? It’s mind blowing that this is an issue.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

MaxMolello — Fri, 18 Aug 2023 21:10:52 GMT

There is not that we know of. You have to share the survey publicly and have the users not sign in to stay anonymous in order to submit.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

Jodie_M_Gosselin — Wed, 21 Feb 2024 17:52:43 GMT

Has there been any updates to this? This is a huge issue for us as well.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

PabloFuenzalida — Thu, 30 May 2024 03:56:13 GMT

A Viewer should be able to fill a survey shared inside the organization or open to the public.

Is a simple option that could expand the Survey123 potential.

I hope this can review ASAP.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

CatherineWendland — Wed, 14 Aug 2024 18:53:20 GMT

This has been a problem in our org as well. We would like to use Survey123 for internal surveys and data collection in Enterprise, but it doesn't make sense to grant everyone we want to respond a higher role than viewer if they don't have any other involvement with WebGIS.

Can Esri change the settings so Viewer user types can respond to Survey123 surveys?

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

ChadPhelan1 — Wed, 14 Aug 2024 18:55:56 GMT

This is a major annoyance for us, forcing us to have to share an internal survey with the public just to enable a wide number of staff to fill it out. Please consider making this possible Esri and @JamesTedrick !

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

tSteve_SchunzelAtTacoma — Thu, 22 Aug 2024 15:26:34 GMT

Like everyone said before, this is something we also bump into all the time as well. Seems overkill to make all internal users a Creator user type just to fill out a private survey on our Enterprise portal. Upvote+++

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

Clint_Lusk — Tue, 27 Aug 2024 16:09:23 GMT

This has been a problem for my organization too. We don't allow users to share publicly without going through a screening process, and then we risk exposing our internal only survey to public input because our viewers can't input their information. It really feels like a big oversight and an easy fix.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

RBL7731 — Tue, 17 Sep 2024 17:37:44 GMT

Agreed, this has been an issue for our organization. Please review and find a solution/fix!

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

diamondu — Mon, 30 Sep 2024 13:54:06 GMT

I agree with all the previous comments! Our organization's viewer accounts need to be able to submit survey responses. Forcing an organization to make an internal survey public doesn't make sense.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

Leigh_Durland — Wed, 12 Feb 2025 17:21:20 GMT

agree and we would be ok with consuming credits if necessary.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

Tiff — Thu, 27 Feb 2025 15:04:00 GMT

Also agree 100% that the permissions for submitting to an internal survey should not be restricted to editors. Viewers need to be able to submit to a survey, just as anonymous users would submit to public surveys.

Re: Allow Viewers to fill in and submit surveys in Survey123 web and field apps

SadieBarker — Mon, 28 Apr 2025 19:03:55 GMT

It's nearly three years after this post was made, but I still agree and hope continued comments will help keep this topic on the list. I want viewers to be able to submit survey options without having access to everyone else's submissions or the feature classes the surveys feed into. That doesn't seem like a strange need.