topic Re: ArcGIS Online Group Question: Content Visibility in ArcGIS Online Questions

ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Tue, 04 Nov 2014 14:41:16 GMT

We're trying to track down some interesting behavior in our ArcGIS online organization. The first is related to content shared with the featured apps group. I recently added a new user, Cosmo Jr‌, to our organization without adding him into any groups. Our featured apps group is visible on the home page of the organization and I told him that content wouldn't work for him until I added him into some groups. But clicking the content loaded everything up just fine. Is this the expected behavior of the featured apps group? My concern would be apps accidentally being shared with the feature apps group and it overriding group based security.

Similarly I'm wondering about the expected behavior of "sharing with the organization". I have some anecdotal evidence from another of our organizational account users that doing that cause the content to not be visible to anyone except the user who shares it.

Re: ArcGIS Online Group Question: Content Visibility

JakeSkinner — Tue, 04 Nov 2014 14:52:44 GMT

Hi Brandon,

Check to see if the data shared with the Featured Apps group is also shared with the Organization. If it is, the user Cosmo Jr will be able to access it. Sharing data with the Organization will allow anyone to discover this data by performing a search in the Organization.

Re: ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Tue, 04 Nov 2014 15:29:13 GMT

Hi Jake,

The content was shared with everyone (public) so it makes sense to me why Cosmo Jr would have been able to see it. But when I share with the organization the content is no longer visible to anyone. I haven't checked on the sharing with any groups. Does sharing with the organization only make the content discover-able via search and not just in the list of items in the group?

-Brandon

Re: ArcGIS Online Group Question: Content Visibility

JakeSkinner — Tue, 04 Nov 2014 15:32:42 GMT

Yes, sharing with the Organization will only allow the content to be discoverable via a search. If you want the data to be available within a specific group, you will need to also share the data with that particular group.

Re: ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Tue, 04 Nov 2014 16:30:11 GMT

Thanks Josh! I appreciate the help and information.

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Mon, 15 Dec 2014 16:15:25 GMT

I have added an item (layer) to my content (as an administrator) and shared it with the organization. However when a user (within our organization) searches, the item does not show up. I wanted to avoid having to create a group (yet another step) for these layers that I wanted everyone in our organization to be able to search and add to a map. What am I missing?

Re: ArcGIS Online Group Question: Content Visibility

Reynaldde_Castro — Mon, 15 Dec 2014 16:41:14 GMT

Did you check to see if that user is part of the group you have it shared with? Are they searching within your organization?

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Mon, 15 Dec 2014 17:40:11 GMT

I didn't share it with a group, I was hoping that by sharing it with the organization i wouldn't have to put the item in a group. We want to add in many layers and have them accessible to anyone within the organization. If we have to also add those items to a group that adds one more step (to invite everyone in the organization to that group). What is the point of having the option to share an item with the organization if you still have to share it with a group?

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Mon, 15 Dec 2014 18:16:11 GMT

So it seems it was the item type, not the sharing type. I added a layer file (lyr). I guess you can add them but they aren't really supported. The sharing with organization worked fine when I shared a feature service.

Re: ArcGIS Online Group Question: Content Visibility

MikeMinami — Tue, 16 Dec 2014 00:20:02 GMT

Desktop items are excluded from search results by default, unless you check the box that says "Show ArcGIS desktop content" on the left side in the search results. Once checked, it will remain until you clear your browser cache, I believe.

Thanks,

Mike

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Tue, 16 Dec 2014 02:27:41 GMT

Thanks for the reply. I see that now, so they do show up making that change. Unfortunately since my last reply I found forums explaining that layer files are pretty much useless in AGOL (for use in web maps). We were hoping adding existing layer files (for our SDE feature classes) would be an efficient method for people to be able to search, find and use the data in both web maps and in desktop. So we'll have to go with something else.

Re: ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Tue, 16 Dec 2014 13:40:34 GMT

Hi Kendell,

Can you explain a little more about your goal of having people using the same data/symbology on the web and desktop? We haven't crossed that bridge yet, but if that was a request on our side I would have thought to have them add the service into ArcMap. I'm interested in your workflow if you'd be willing to share.

Thanks,

Brandon

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Tue, 16 Dec 2014 13:53:04 GMT

So we are trying to have one solution for users to be able to search for data and add it in either Desktop or in a web map. Our data is in SDE (and we already have layer files that people use for Desktop). So we don't want to have to publish all of those feature classes as services in order for people to be able to access them in AGOL. I though for a moment that it would have worked perfectly to just add the .lyr files to our content in AGOL. Then users could discover them in AGOL or using the "Add Data from ArcGIS online" while in desktop. But since you can't do anything with .lyr files in AGOL (other than see them) and since they don't show up when you try to add via Desktop, that won't work. There may be something that I just haven't thought of yet..hopefully.

Re: ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Tue, 16 Dec 2014 16:05:33 GMT

How many feature classes are you looking to publish as services? We also use a SDE and haven't found the service publication to be that onerous. Especially if you already have an established symbology that your users are used to seeing.

Re: ArcGIS Online Group Question: Content Visibility

KendellRyan — Tue, 16 Dec 2014 19:26:31 GMT

We probably want to have about 60 available....

Re: ArcGIS Online Group Question: Content Visibility

BrandonKeinath1 — Mon, 22 Dec 2014 14:30:49 GMT

Hi Kendell,

We're in that range ourselves. Have you looked into automating the service publication process? Perhaps there is a way to simplify the workflow and make it a little less manual. Especially since you already have your symbology defined.

Brandon