topic Share maps to nominated individuals or groups without making them public in ArcGIS Online Questions

Share maps to nominated individuals or groups without making them public

BenJ — Tue, 04 Jul 2017 04:24:26 GMT

Problem:

Cannot share maps or map-apps created in ArcGIS Online to nominated individuals or teams without making them available to the general public.

Requirement:

Share an ArcGIS Online map link (or map app) with nominated individuals or organisation members.

Current Options:

Share with everyone (public)
Share with organisation
Share with group

Current Issue:

Option 1 is not viable. Option 3 is too restrictive. Option 2 by name seems almost fit for purpose but in reality it isn't.

Making a map viewable to an organisation, as per option 2, is only possible if access is open to all members of the public, or every user of that organisation has a unique ArcGIS user account (or rightly or wrongly shares another individual users login details). This is unrealistic for many reasons (eg Security concerns, cost and issues associated with managing potentially hundreds or rarely used, or never used, user accounts etc.).

Can ESRI create a better way for someone to share a map or map-app (for interactive viewing purposes) to other individuals or groups of people within an organisation?

Proposed solution:

Create a 4^th option - "Share with nominated people" or “Share with private”.

This approach could utilise the implementation of unique “map passwords” where a web-link and password can be sent to those requiring access to the map or map-app, or through some other unique access link.

Such a solution is not uncommon in many other online sharing platforms. Without this feature ArcGIS Online remains a tool that is not functional for many current operational purposes.

Re: Share maps to nominated individuals or groups without making them public

PanagiotisPapadopoulos — Tue, 04 Jul 2017 06:37:29 GMT

An another approach is the following:

1. create the application with web app builder or a template and download it on your web server

2. deploy esri proxy page on your web server (GitHub - Esri/resource-proxy: Proxy files for DotNet, Java and PHP. )

3. set the proxy page on the web app builder in order to unlock the secured online items (https://blogs.esri.com/esri/supportcenter/2015/10/28/setting-up-a-proxy-with-web-appbuilder-for-arcgis-developer-edition… )

4. Lock the Web App builder with windows authentication and share this app to those users you want.

by this way you have the online and arcgis server content secured and unlimited end users.

Re: Share maps to nominated individuals or groups without making them public

BenJ — Wed, 05 Jul 2017 05:12:11 GMT

Thanks Panagiotis