idea Password protected sharing ArcGIS Online without organizational account in ArcGIS Online Ideas

Password protected sharing ArcGIS Online without organizational account

TomBos — Mon, 09 Feb 2015 19:12:30 GMT

What would really be beneficial to ArcGIS Online from my point of view, would be adding the possibility to share content with 'everyone' while using some form of basic password protection (password protected sharing for users without organizational account). Other cloud services (OneDrive for example) offer similar functionality. The lack of this functionality is pretty much what keeps me from using ArcGIS Online for sharing content.

Re: Password protected sharing ArcGIS Online without organizational account

SaraWander — Wed, 18 Feb 2015 17:53:15 GMT

If you utilize ArcGIS for Server to host your content on ArcGIS Online, you can secure the service on your server with one username and pass and share it out on ArcGIS Online.

Re: Password protected sharing ArcGIS Online without organizational account

BenChaney — Fri, 27 Feb 2015 18:51:30 GMT

Hi,

+1 to this comment. We'd be happy with even just a "security by obscurity" approach that only allows access to anyone with the link. As is it, the only way to share with users that don't have an organizational account is to make my content (and all the layer services) completely public AND indexed on AGOL. Needless to say, this does not sit well with clients, and has kept us from using AGOL for anything meaningful.

Cheers,
Ben

Re: Password protected sharing ArcGIS Online without organizational account

JenRadcliff — Fri, 04 Nov 2016 15:11:39 GMT

Hi Everyone,

If I'm reading your idea correctly and correct me if I'm wrong....

You want people in your workplace to be able to open a map without having to do the login, regardless of the sharing status of the layers? This is what I would like to do?

I want to do something similar but the last thing I want is for people to have to remember another username and password and have to log in each time they use the map. I want my AGS Online map to just open like a Google Map and be able to use it right away. Is that possible without making everything publicly shared?

Thanks,

Matt S.

Re: Password protected sharing ArcGIS Online without organizational account

deleted-user-W17i9rKaOdiH — Thu, 12 Jan 2017 19:46:46 GMT

Currently, no. That's what this thread is about, but I don't know how a user would be able to view non-public content without there being some way for the user to get past a gate-like a password.

Re: Password protected sharing ArcGIS Online without organizational account

deleted-user-W17i9rKaOdiH — Thu, 12 Jan 2017 19:52:14 GMT

I am happy to see this issue raised already as this is exactly the same problem I have been facing.

I want to be able to share certain content with public users but not make the data public. I thought perhaps if I made a group then I could invite public users to join my group, but that doesn't work either because public users cannot join groups made by organizational account users.

Thus, the only other solution that I could come up with is to somehow make the data accessible with a user name and password so that I could invite public users to collaborate but not make the data public. However, this option does not seem to be currently available. Perhaps there is a widget out there I am not aware of?

Re: Password protected sharing ArcGIS Online without organizational account

JeffShaw — Thu, 12 Jan 2017 20:21:38 GMT

You can limit access to hosted feature services (just like with AGS/on-premise services) to specific, shared AGOL maps and applications, without users needing to enter a username and password, by using the method described here:

http://solutions.arcgis.com/state-government/help/citizen-science/get-started/limit_access_to_public_agol_layers/

The downside is that I believe you'd need to update the password entered in each secured item's properties each time you change your password.

It would be much more practical if you could secure the hosted service using it's own token, rather than those of an AGOL account.

Re: Password protected sharing ArcGIS Online without organizational account

Anonymous User — Fri, 13 Jan 2017 20:53:49 GMT

There is some new functionality for hosted layers that went out with the December release that may address some of the issues outlined here. You can now create hosted feature layer views. With these you could keep the source data shared internally with your organization for editing and create a public view with editing revoked.

"If you need a different view of the data represented by a hosted feature layer—for example, you want to apply different editor settings, symbolize features differently, or share the data to different groups than the hosted feature layer—create a hosted feature layer view of that hosted feature layer."

Getting started with hosted feature layer views | ArcGIS Blog

Create hosted feature layer views—ArcGIS Online Help | ArcGIS

Re: Password protected sharing ArcGIS Online without organizational account

matthewbare — Wed, 15 Feb 2017 14:43:05 GMT

Sorry - is this issue resolved? I can't tell here.

I have been at the Fed GIS conference this past week and I have heard the issue come up a few times. It would be great if there was a way to share AGOL content (like a story map) to a private audience outside of my organization (like a client or local partner), but without making the content completely public. I realize that this is similar to the "reduced pricing for viewer only accounts", but in many sectors (like international development and non-profit), it is unrealistic to expect a local partner to pay for something that they are only going to view one time for just a few minutes.

Re: Password protected sharing ArcGIS Online without organizational account

AurelieShapiro — Tue, 13 Feb 2018 15:38:24 GMT

I tried the workflow to secure access to layers, but the option "a secure service was detected" does not come up! The service is not shared - it's private. So when I add it as a new web service where can I get that option and enter the credentials??

Re: Password protected sharing ArcGIS Online without organizational account

JeffShaw — Tue, 13 Feb 2018 21:20:48 GMT

It might be that you are trying to secure the feature service itself, rather than a reference to the service's REST endpoint. The following might help:

1. Create a "reference" item that points to the service's URL (i.e. REST endpoint).

a. Get the service URL for the layer you want to provide access to by going to the layer's details page, then on the bottom of the page, copy the URL from the URL box.

b. Create a reference item by going to the Content page, and choose Add Item > From the Web > ArcGIS Server web service, then paste in the service's REST endpoint as the URL.

c. For Username and Password, enter the name and password of an AGOL account that has access to the service.

d. Choose the option to have the credentials stored with the service item.

e. For Title, enter a name for the new reference item, enter tag(s), then click "Add Item"

2. Enable only specific maps or apps to access the layer (optional)

a. On the new item's Settings page, click "Limit Usage", and list the URLs of maps and apps authorized to access the item.

You will need to update the item(s) every time the account's password changes.

As far as ideas go.... Being able to invite social-media based AGOL public accounts to organizational groups, and then share specific apps/maps/layers with that group, would help a lot in some cases where we want to provide a map/app to some but not all of the public (and not go so far as using Hub). And this would provide an identity if they add/edit features in a crowdsource app. Some means for the public to automatically register their public account with a group would definitely help. Hopefully we'll see these types of capability soon.

Re: Password protected sharing ArcGIS Online without organizational account

NachoMoreno — Sun, 25 Feb 2018 07:56:29 GMT

2018 and still waiting for a solution, no wonder CARTO is being adopted as a solution by so many organisations

Re: Password protected sharing ArcGIS Online without organizational account

NachoMoreno — Wed, 25 Apr 2018 06:30:49 GMT

Is ridicolous this is not even considered yet....been so many years waiting for this. If you work with clients this is a MASSIVE stopper. Shame on ESRI

Re: Password protected sharing ArcGIS Online without organizational account

RyanGay2 — Fri, 01 Jun 2018 12:44:28 GMT

I have been reading through this thread and was wondering if anyone has tried sharing their data through a web app? That is basically what I did. I created a web map with the data and then created a web app with the web map and sent that to my client. The data does not have to be published as public data. Now you do not have the option of password protecting the data but you get to control who you send the link to. And the settings allow you to make it all read only so it is just like a custom map viewer.

Re: Password protected sharing ArcGIS Online without organizational account

RyanGay2 — Wed, 13 Mar 2019 20:05:40 GMT

Yes I created a work around for it. It works for now.

Ryan Gay

Whitenton Group, Inc.

3413 Hunter Rd

San Marcos, TX 78666

(512) 353-3344 Office

(903) 285-1081 Cell

Re: Password protected sharing ArcGIS Online without organizational account

CharlottePaulet — Thu, 20 Jun 2019 20:44:01 GMT

Hi Ryan,

I'm really interested to know what is your workaround because until now I've tried everything that I know and giving access to a map to people outside my organization without sharing the data publicly is not working for me.

Thank you,

Charlotte

Re: Password protected sharing ArcGIS Online without organizational account

RyanGay2 — Fri, 21 Jun 2019 16:44:53 GMT

Paula,

Shoot me an email and we can discuss. ryan.gay2013@gmail.com

Ryan Gay

Whitenton Group, Inc.

3413 Hunter Rd

San Marcos, TX 78666

(512) 353-3344 Office

(903) 285-1081 Cell

Re: Password protected sharing ArcGIS Online without organizational account

RyanGay2 — Mon, 24 Jun 2019 16:01:14 GMT

Nathan,

No I would rather not post it here. Please email me if you would like to discuss.

Re: Password protected sharing ArcGIS Online without organizational account

SamBrown2 — Wed, 09 Sep 2020 21:16:58 GMT

Another note here Matt is even if you can justify the viewer account you can't pass that onto a client as that is a breach of the no on-selling of named user account conditions. I've got this exact scenario where I'm happy to pay for viewer accounts for my clients but the T & Cs say that client needs their own organisational account - not economic or practical for me to implement for individual farmers. A real shame as the platform would really lend itself to this use and potentially bring on new AGOL users who would not otherwise be exposed to the technology.

Another discussion on this topic at https://community.esri.com/thread/121535

Re: Password protected sharing ArcGIS Online without organizational account

AndreasLorentzen — Tue, 13 Oct 2020 11:12:05 GMT

We have this issue with stake holders who need access to semi-sensitive info that the public should not yet get access to and the stake holders does not have any AGOL organization or users. They also fall outside the ESRI agreement as they are not consultans nor suppliers.