idea Admin Able To Share Content Beyond Users' Own Groups in ArcGIS Online Ideas

Admin Able To Share Content Beyond Users' Own Groups

JonathanMcD — Thu, 23 Jul 2026 01:21:27 GMT

Frequently I'll have a user that's created a piece of content, whether that's a dataset/map/app it doesn't matter, that I want to then either publish to a specific group in the organisation or include as Open Data content (itself managed at group levels).

Unfortunately I can only share the item with the owner's own groups rather than my own as admin for the organisation. To share the item I don't want to add the user to the group, neither do I want to then take ownership of the item just so I can ensure it's got the right perms.

So, the idea, allow admin accounts the ability to share any item of content with their default group and platform permissions, ignoring the item owner's own restrictions.

Re: Admin Able To Share Content Beyond Users' Own Groups

GRoll — Tue, 04 Aug 2026 14:42:54 GMT

Hi @JonathanMcD! It looks like we have an enhancement requesting this functionality that was logged recently. The enhancement number is ENH-000186621 for reference. Feel free to create a case with Esri Support Services to request to be attached to the enhancement so you can track its status and updates!

Re: Admin Able To Share Content Beyond Users' Own Groups

JonathanMcD — Tue, 04 Aug 2026 21:55:15 GMT

@GRoll

Hi, thanks for that. Regards.