idea Restrict Individual Applications From Selected Users in ArcGIS Online Ideas

Restrict Individual Applications From Selected Users

TD1 — Mon, 15 Dec 2025 19:16:04 GMT

Right now there is no way to restrict access to ESRI applications in AGOL organization administration for select users. Its either the app is on for all or off for all. This is not sufficient.

Example: I only want Joe to access the Business Analyst tool in AGOL but not Sally. Not an individual created app built but rather the product itself...Business Analyst for example.

This is very problematic as not all users need access to all apps so I should be able to control this. Actually quite surprised this doesn't exist already. Need more granular level control.

Screenshot of settings:

Re: Restrict Individual Applications From Selected Users

EmilyGeo — Fri, 15 May 2026 18:20:41 GMT

Hi @TD1,

Are you familiar with creating and using Groups to share content, maps, and apps? That is one way you can provide or limit access to specific maps, layers, and apps.

Re: Restrict Individual Applications From Selected Users

TD1 — Mon, 15 Dec 2025 19:08:39 GMT

@EmilyGeo When I say apps I'm referring to these apps at the org level settings:

Re: Restrict Individual Applications From Selected Users

EmilyGeo — Fri, 15 May 2026 18:22:32 GMT

@TD1,

Oh, those apps. I see what you mean. There is not a way to do that at this time, but thanks for sharing your idea. Its good for us to hear specific use cases for how you would use this, and others can chime in which helps us get a sense of how important this is to the community. Thanks!

Re: Restrict Individual Applications From Selected Users

TD1 — Mon, 15 Dec 2025 19:14:21 GMT

@EmilyGeo is there a way to do this? Block specific users from being able to access say Business Analyst or ArcGIS Solutions, etc?

Re: Restrict Individual Applications From Selected Users

EmilyGeo — Fri, 15 May 2026 18:23:00 GMT

There is a lot you can do with user types, roles, and privileges, but there isn’t currently a way to control app creation privileges on this granular level. Others can weigh in and vote for this idea, which helps us understand your needs and shape future updates.

In the meantime, a best practice is to set up custom roles and guide users toward the apps you want them to use.

Re: Restrict Individual Applications From Selected Users

Amanda__Huber — Thu, 07 May 2026 16:33:12 GMT

Hello @EmilyGeo ,

We're also running into this issue with Business Analyst. BA is an incredibly powerful tool, but it can be easily be misused by any members with Creator licenses or above. We would like for Esri to create a way for administrators to control access and restrict these types of products for certain users.

I'm happy to answer any follow up questions you may have.

Thank you,

Amanda Huber

Re: Restrict Individual Applications From Selected Users

TD1 — Fri, 15 May 2026 14:30:28 GMT

@EmilyGeo when is this coming?