Add a Role-Based Privilege to Share Items with Non-Member Groups

GIS-Chris — Tue, 19 Aug 2025 15:00:46 GMT

We request the implementation of a role-based privilege that allows users to share content with groups they are not members of.

Background:
In large organizations, it's often necessary to share items across departments while restricting visibility from the broader organization. Currently, this is only possible if:

The content owner is a member of both groups, or
A custom built-in group is created that includes all users from both departments.

Challenges:

In larger enterprise environments, group membership is typically managed via Active Directory (AD). This makes group membership adjustments (option 1) infeasible.
Maintaining cross-departmental groups manually (option 2) is error-prone and very resource-intensive.

Proposed Solution:
Introduce a configurable privilege that can be assigned to roles, enabling users to share content with any group — even if they are not members. This would streamline cross-departmental collaboration and align ArcGIS Enterprise with its positioning as a true collaboration platform.

Re: Add a Role-Based Privilege to Share Items with Non-Member Groups

apulverizer — Mon, 16 Mar 2026 18:31:21 GMT

We also are running into sharing issues that this would solve.

We had an enhancement request opened and linked to this idea if anyone wants their organization to join it: ENH-000183545

Re: Add a Role-Based Privilege to Share Items with Non-Member Groups

GIS-Chris — Fri, 24 Jul 2026 08:01:44 GMT

I just realised that there is an even olde idea realted to the same issue: Allow to share content to groups without being a m... - Esri Community

idea Add a Role-Based Privilege to Share Items with Non-Member Groups in ArcGIS Enterprise Ideas

Add a Role-Based Privilege to Share Items with Non-Member Groups

Re: Add a Role-Based Privilege to Share Items with Non-Member Groups

Re: Add a Role-Based Privilege to Share Items with Non-Member Groups