topic Re: Web Map Layer Filter by Logged User in ArcGIS Collector Questions

Web Map Layer Filter by Logged User

Anonymous User — Sun, 25 Nov 2018 13:22:20 GMT

I need to create a workflow for Collector in which different users work with the same map but when they open it they only see the content that is relevant to them.

I thought about incorporating a username field into the table and then using it as a #filter‌‌.

It is possible to generate this filter (possibly through AGOL Assistant) to take into account this dynamic value?

Thanks.

Re: Web Map Layer Filter by Logged User

DerekLaw — Mon, 26 Nov 2018 07:08:04 GMT

Hi Javier,

> .... different users work with the same map but when they open it they only see the content that is relevant to them.

FYI, on the feature layer's Item Details page > Settings tab > Editing - you can select the option for Editors to only see their own features.

Another option to look into, you could try leveraging a feature layer view,

Create hosted feature layer views—ArcGIS Online Help | ArcGIS

Hope this helps,

Re: Web Map Layer Filter by Logged User

NathanKoski — Tue, 03 Dec 2019 16:38:24 GMT

Hi Derek,

I am currently trying to do this same thing. I have several pre-built features that I want field crews to be able to edit/update in Collector, but I need to restrict them to only edit and view the ones they are assigned.

Is it possible to transfer the "owner" of a pre-created feature to a certain editor so as to then allow the editor to see it? I know the creator field is uneditable.

Thanks!

Nate

Re: Web Map Layer Filter by Logged User

DerekLaw — Fri, 06 Dec 2019 17:06:28 GMT

Hi Nathan,

> I have several pre-built features that I want field crews to be able to edit/update in Collector, but I need to restrict them to only edit and view the ones they are assigned.

Please take a look at using feature layer views, this might meet your needs,

Create hosted feature layer views—ArcGIS Online Help | Documentation

> Is it possible to transfer the "owner" of a pre-created feature to a certain editor so as to then allow the editor to see it?

No, this is not supported.

Hope this helps,

Re: Web Map Layer Filter by Logged User

MikailaBell — Mon, 28 Dec 2020 22:48:47 GMT

Hi Derek,

We have a similar requirement. We use Survey123 with Collector for field support or situation awareness. The challenge is that we use Inbox assignments only. So we want the field inspector to see their own assigned work, and only their work, on the Collector map. Sure, we could set up a filtered feature service layer for every single one of the 40+ field team. But that's cumbersome. It would be nice to mirror the Inbox filter on S123 forms, such that the logged in user sees what is queried to them by UserID. I think that's the unmet need -- for me, at least.

Please let me know if I'm missing some kind of dynamic filter on the feature service layer? If that works by user ID in Collector, then bingo.

Re: Web Map Layer Filter by Logged User

MichaelTorbett — Thu, 03 Jun 2021 12:46:51 GMT

I have the same need. We're starting an AGOL project with 159 counties. Each county only needs access to the data relevant to them. Right now the only solution appears to be creating 159 groups with 159 feature layer views. That's just too much to handle. Being able to set a filter by logged-in-user would help.

Re: Web Map Layer Filter by Logged User

João_CarlosPinto_Fernandes — Fri, 29 Oct 2021 22:50:36 GMT

I have the same need.

Re: Web Map Layer Filter by Logged User

KPyne — Tue, 23 Aug 2022 15:59:21 GMT

Opening this back up as its been a while and a number of changes have been made through ArcGIS Online.

Still no way to filter a layer by username?

Edit: Use case for myself would be having many contractors login to Field Maps to manage things such as projects. I do not want contractors to see other contractors assigned projects.

Creating view layers/webmaps/field forms/etc for many contractors is impractical

Re: Web Map Layer Filter by Logged User

rajeshmenda1 — Fri, 28 Jul 2023 05:52:43 GMT

I too have same need. Can any one please post a solution for this requirement.

Filter the layers in map according to GetUser

Re: Web Map Layer Filter by Logged User

MikeDahm — Thu, 17 Aug 2023 18:42:06 GMT

Same need here, this would be very helpful to be able to basically assign features for different field crews.

Re: Web Map Layer Filter by Logged User

Nicole_Ueberschär — Thu, 07 Mar 2024 12:51:32 GMT

Definitely needed I would say! We are also trying to find a way to share the same map with users but each should only see the features of their administrative area.

Re: Web Map Layer Filter by Logged User

João_CarlosPinto_Fernandes — Fri, 19 Apr 2024 13:41:48 GMT

Hello,

I have the same problem with Survey123 and other applications.

In my case, I want each user to have access to their data and team leaders to access data only from their teams.

And eventually a team leader can create a record that is visible to one of his operators, without having to use that user's account.

This can be done but you need to create several views and several apps.

This is really urgent for those who develop large-scale projects.
There are many institutions and companies that need this resource...

It's still dark here...

Compliments

Re: Web Map Layer Filter by Logged User

ChristopherGillett — Wed, 19 Jun 2024 04:59:16 GMT

I will chime in here as well, I would love to be able to filter a web map based on username.

Re: Web Map Layer Filter by Logged User

JaronJensen7 — Mon, 13 Jan 2025 22:23:09 GMT

This would be very helpful for us as well.

Re: Web Map Layer Filter by Logged User

MikeDahm — Tue, 14 Jan 2025 14:37:24 GMT

We have been able to do this in ArcGIS Field maps but the user does need to go in and set the filter each time they open the map. Would be nice to be able to do it programmatically for them so they don't have access to items assigned to others.

Re: Web Map Layer Filter by Logged User

M678 — Fri, 30 May 2025 21:00:36 GMT

This is possible using the editor-based access setting as suggested by @DerekLaw :

You can only use this on Feature services, but disabling all options under 'Operations Allowed' will make it a pseudo-map service.

Of course you need to set (and sync) the created_user field, but this is easy if the data is in your own database or if you have access to Enterprise's Data Store in case you're using an Enterprise-based hosted service.

In our case we use a 'district' table with a field 'PortalUser':

A trigger on this table pushes any update or change to the created_user field of the dataset we're using for the service(s):

create or replace TRIGGER "WATERSCHAP"."WF_GEO_BOP2015_AANNEMER_BFIU" BEFORE INSERT OR UPDATE ON WATERSCHAP.WF_GEO_BOP2015_AANNEMER ----------------------------------------------------------------- -- -- overwrite the create_user so we can user owner-based access in the service -- REFERENCING OLD AS old NEW AS new FOR EACH ROW DECLARE begin -- -- catch for old versions arcgis server -- if :new.OBJECTID < 0 then null; else -- -- update created_user field -- update WATERSCHAP.WF_GEO_BOP2015 bop set bop.CREATED_USER = :new.PORTALACCOUNT where nvl(bop.RAYON,'empty') = nvl(:new.RAYON,'dummy'); -- end if; -- end;

We use this in Oracle, but you can use the same thing for the PostgreSQL db of the Data Store.

Work nicely, really; any change is directly visible in the webmap. The update trigger is trivial; 0.5s for 10k rows.

Re: Web Map Layer Filter by Logged User

LukeGilner1 — Thu, 23 Apr 2026 15:07:36 GMT

I stumbled upon this post: Display Features Relevant to the Current User - Esri Community

Sounds like this is possible now with hosted feature view layers. I have not tested it myself yet.

Re: Web Map Layer Filter by Logged User

MikeDahm — Thu, 23 Apr 2026 15:16:43 GMT

That won't help if it is not a hosted feature layer. Most of our layers are coming from ArcGIS Server.