When you want to collaborate on a file that exists on your local machine you can upload the latest copy to the GeoNet community and allow others to assist you with that document. An uploaded file is created locally, edited locally and the latest copy is uploaded to the community. An uploaded file is used the same way as a collaborative document. Files up to 50 MB can be uploaded. If you upload a Microsoft Office file (ppt, doc, xls) or a PDF a preview of the upload file will display. Most other types will be uploaded as a zip file that is downloadable.
NOTE: Please keep in mind that not all collaborators on will have the same permissions, software or operating systems. E.g. If you upload a Visio document, not all collaborators may have Visio to view or collaborate on the document.
- Click Create > Files located under the Pencil and/or Actions.
- Click the Click to Select Files link to select the file you wish to upload. Note: Some browsers will display a Browse button instead. you can also Drag & Drop your file into the Click to Select Files field.
- Enter a title for the file. The default will be the full file name including the file extension unless edited.
- Type a description for the file. This description can be used as an “abstract” area describing what the file is about.
- Choose a place for your uploaded doc to be posted. This can be a place restricted to just yourself or a select group of people or to the community.
- Add tags to help others search for the file.
- Should you want to control accessibility, click on Advanced Options.
- Restrict Authors – this option allows you to select other user(s) to help edit your file (upload new versions).
- Require Approval before Publication – this option allows you to choose user(s) to approve your file before it’s published. If multiple users are chosen then it will need approval from all before it will be published.
- Restrict Comments – turn off comments to the file.
- Choose to either publish the file or save it as a draft.
- After it is published, common content types like Word, PowerPoint, Excel, PDF, image files, etc. will display a preview of the file, allowing users to read it without having to download the file.